What are the responsibilities and job description for the Executive Assistant position at Altar'd State?
Objective
Who Are We?
Altar’d State is a rapidly growing women’s fashion brand with 122 locations in 38 states. It feels like a sanctuary- a place of beauty from the inside out. From welcoming experiences and warm associates who make you feel special, to thoughtfully curated products in-store and online, our brand is built upon the founding principles of giving back and making a difference in the world.
Our Mission
“Stand Out. For Good”. At Altar’d State, those four words are more than just than just our motto, they are why we exist. From Mission Mondays, where 10% of our net proceeds go directly to local charitable organizations, to our long-standing partnership with Coprodeli USA, in which we are in the process of building 22 schools for impoverished communities in Peru, we are committed to giving back in meaningful ways to those in need.
Role Overview
The Executive Assistant will provide high-level administrative support to C-Level Executives. The Executive Assistant also serves as a liaison to senior management teams; organizes and coordinates executive outreach and oversees special projects. The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills.
Job Requirements
- Manage sensitive matters with a high-level of confidentiality and discretion
- Sustain a daily calendar of meetings and events
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Arrange travel and accommodations for executives; prepare expense reports
- Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff
- Excellent communication and time management skills
- Ability to function well in a fast-paced environment; perform additional duties as assigned by executives
- Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with
- Manage the Executive's contacts
- Be responsive to emails/texts/phone calls, with contact outside business hours
- Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries
- Use discretion, confidentiality, and good judgment to handle C-Level matters
- Represent the company and Executive in a positive light through great follow-through skills and sound judgment
- Conserve the Executive's time by reading, researching, collecting, and analyzing information as needed, in advance
- Complete ad hoc projects as assigned – such as personal events and/or family needs
- Organize complex calendars and schedules, resolving any scheduling issues
Qualifications
- Bachelor's degree in related field strongly preferred
- Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
- Ability to communicate effectively and professionally
- Flexible hours as dictated by the needs of business for projects and meetings
- Can prioritize business needs and make sound judgment calls when needed
- Commitment to excellence; consistently perform duties at the highest level
- Excellent communicator; able to interact with people of all levels in a confident, professional manner
- Demonstrated ability and temperament to work with sensitive information
- Team player; have team-oriented experience and approach
- Dedicated to meeting the expectations of the CEO and other executives by maintaining effective relationships
- Ability to think outside of the box with a sense of urgency
