Receptionist

Summary

Provide reception as well as administrative support to the Corporate Office and identified executive staff members.

Essential Duties and Responsibilities

• Serve as the first point of contact for the entire company and greet clients as they enter the corporate office
• Answer a multi-line phone with a friendly and professional tone and direct callers to the appropriate personnel
• Assist management with light clerical duties and support functions
• Process and sort all internal as well as external mail, sign for packages and handle any other request needed in the front office
• Maintain conference room reservation schedule
• Assist various departments with special projects as needed
• Maintain and stock the vending machine
• Provide highly confidential administrative support to executive staff members, to include, but not limited to : scheduling meetings;

preparation for meetings; document preparation; mailings; and other similar functions.

• Respond promptly to guest or client needs, provide excellent customer service, and assist patients with inquiries regarding basic information
• Maintain corporate lobby appearance
• Other duties and responsibilities as assigned

Other Duties and Responsibilities

Other duties and responsibilities as assigned.

Qualifications

Previous clerical experience preferred. Accuracy and detail orientation. Well-groomed appearance. Clear and articulate phone voice.

Tactful interpersonal relationships. Ability to work independently, have a professional demeanor and excellent interpersonal skills.

Excellent oral and written communication skills. Working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint).

Ability to multi-task and prioritize. Strong sense of urgency

Educational Requirements

• High School diploma or equivalent required.
• 1 to 3 years related experience and / or training; or equivalent combination of education and experience.

Physical Demands / Work Environment (optional)

Office environment. Sitting and keyboarding for extended periods of time. High attention to detail and ability to focus. Moderate noise level.

Last updated : 2024-09-19