What are the responsibilities and job description for the Administrative Assistant III position at Amtec Staffing?
Title: Administrative Assistant III
Location:n San Diego, CA
Pay Range: $26-29.65/HR
Duration: 1 year, Temp to Hire
Responsibilities:
- Receive RFPs, breakdown spec by work item
- Re-name and export control each work item
- Add the avail to IFS
- Attach references per work item
- Order references not supplied by the customer and second-tier references that we don’t have in the system
- Upon award, move the availability from preliminary to approved and create a zero folder for QA (for them to be able to build TIPs)
- Using the parsing tool we parse and quality check each work item
- Attach RCCs to its pertaining work item
- Attend Converge meetings and testing of updated tools
- Service the front counter, for walk-ins (trades and subcontractors), process all tech manual, drawing, scan, lamination and copy requests
- Order and maintain inventory of office supplies ordered thru Office Depot for the yard
- Order and maintain inventory of plotter paper and toner to process poster orders
- Order and maintain inventory of departmental carbon copy forms stored in the Document Center to have available to subs and trades
- Order copy machine paper for the yard
- Order coffee supplies and distribute weekly
- Create labels and schedule pick-ups for FedEx
- Pick up FedEx, UPS and Office Depot packages from the front gate
- Collect and distribute daily mail from USPS to each department
- Assist in the reproduction of proposals to be sent to the government for bidding
- Create service calls for the Xerox printers when they have an error code.
- Order and maintain supplies for all Xerox copiers both in the yard and satellite offices
Skills Rrequired:
- Strong communication skills and work ethic
- Works well with others and under pressure
- Attention to detail
- Strong attendance and punctuality
- Must be proficient in MS tools
- Able to multitask and prioritize workload
- Good customer service skills are required
- Must be able to obtain a DBIDS credential to access the US Navy Installation (Navy Base)
- Able to troubleshoot Xerox machines, IFS and SRDAP systems.
- Basic office skills
- Types at least 55-60 WPM Strong data entry skills
Experience Required: Equivalent to that of administrative responsibilities
- Any waterfront and ship repair experience, along with customer service experience to serve both internal and external customers.
Education Required: High School graduate and some college.
Salary : $26 - $30
Administrative Assistant III
Grossmont/Cuyamaca Community College District -
El Cajon, CA
