What are the responsibilities and job description for the Office Manager/Medical Receptionist (Temporary/Short Term) position at Andrea Ward LLC?
Duration: Approximately September 2025 – January 2026 (Maternity Leave Coverage). Training at end of August 2025.
Schedule: Monday–Thursday (No evenings, weekends, or holidays). Hours are somewhat variable, but typically 8 or 9AM until 5PM. Candidates who can only do 2-3 days per week or need reduced hours are still encouraged to apply.
About Us:
We are a small, friendly mental health practice with two providers dedicated to offering compassionate, high-quality care in a calm and professional setting. We are looking for a reliable, detail-oriented individual to join our team temporarily while our regular staff member is on maternity leave.
Position Overview:
As our temporary Office Manager/Medical Receptionist, you’ll play a key role in supporting both clinicians and clients. This position includes managing the front office, handling day-to-day administrative tasks, and ensuring smooth operations for our providers and patients.
Responsibilities include:
- Greeting clients and managing check-ins/check-outs
- Answering phones, scheduling appointments, and coordinating calendars
- Managing electronic health records and handling confidential information appropriately
- Processing insurance claims and payments
- Communicating with clients, insurance companies, and pharmacies as needed
- Maintaining a clean and organized office space
- Other similar duties as assigned by clinic providers
Qualifications:
- Prior experience in a medical office or mental health setting preferred
- Strong organizational and communication skills
- Comfort with basic technology (EMR systems, email, phone systems)
- Dependable and professional demeanor
- Ability to maintain confidentiality and handle sensitive information appropriately
- Flexibility to adapt as maternity leave dates may shift slightly
- STRONG preference will be given to candidates who are bilingual (English/Spanish)
What We Offer:
- Predictable weekday schedule (no evenings/weekends/holidays)
- Supportive and respectful work environment
- Opportunity to contribute meaningfully in a practice focused on mental wellness
Job Type: Part-time
Pay: $18.00 - $24.00 per hour
Benefits:
- Flexible schedule
- Free parking
Work Location: In person
Salary : $18 - $24