What are the responsibilities and job description for the Accounts Payable Clerk position at Andrews County, TX?
The accounts payable clerk to be responsible for processing invoices received for payment and undertake the payment to creditors in an accurate, efficient and timely manner on a daily basis. This includes but is not limited to the verification of the proper approval of invoices, coding, and posting invoices to the accounts payable subledger. This position will also assist with a variety of accounts payable related tasks and ad hoc assignments. This position has no supervisory responsibilities. Must be able to pass Sheriff’s Office licensing background check.
Essential Duties and Responsibilities
- Process invoices for payment
- Reconciliation of vendor statements
- Ensure proper approval of invoices
- Match invoice to purchase orders
- Coding invoices
- Facilitate payment of invoices due
- Review invoice coding for accuracy
- Maintain accounts payable files and records; generates reports to management as necessary and provide audit trail for all transactions
- Reconcile accounts payable subledger to the general ledger
- Verify discrepancies and resolve issues with vendors and creditors
- Keep management updated on processing delays, variances from established procedures or potential financial concerns
- Assist with month end closing procedures as assigned
- Special projects as assigned Other duties and responsibilities as assigned by the Sheriff.
Education and/or Experience
- Minimum of high school diploma or GED educational background.
- 3 – 5 years of general accounting experience.
- Experience in accounts payable clerk role
- Solid understanding of basic bookkeeping and accounts payable principles
- Knowledge of cost accounting utilizing department, account and project cost codes
- Data entry skills
- Great organizational skills with a high degree of accuracy and attention to details
- Ability to prioritize projects and to multi-task in a fast-paced environment
- Ability to work independently as well as be an effective team member and display initiative
- Proficiency in MS Word, MS Excel and MS Outlook
- Strong analytical and problem-solving skills and ability to identify errors
- Reliable
- Organized
- Self-starter
Job Details