Administrative Assistant IV

Ardurra Group, Inc. has an opportunity for a full-time Administrative Assistant. The position includes serving as a front desk representative while providing administrative support to management staff and coworkers. The ideal candidate will possess the ability to work in an environment where responsibilities vary in scope, encompassing a wide variety of activities that sometimes require rapid shifts in priorities. This is primarily a task-focused job, requiring a somewhat authoritative style that encourages results-driven, task-oriented collaboration.

Essential Tasks

• Answer and screen incoming calls and redirect as appropriate
• Greet, communicate with, and welcome guests
• Receive letters and packages, and distribute them to recipients
• Prepare and manage outgoing mail and shipments
• Assist with the planning, organization, and management of the day-to-day operations
• Serve as a liaison between local Ardurra staff and other departments or practices
• Provide general clerical duties, such as drafting documents, generating reports, digital scanning, and electronic filing
• Provide scheduling assistance by setting up meetings and making reservations
• Monitor and maintain office supplies and order other materials on an as-needed basis
• Coordinate office equipment (printer, furniture, etc.) repair as needed
• Confirm printers are restocked and coordinate toner resupplies as needed
• Coordinate with Marketing staff and assist with proposal reproduction or any other general administrative support as needed by the Team
• Run errands and perform light housekeeping duties, while supporting the department with day-to-day operations
• Assist with generating, formatting, editing, and tracking revisions of project documents (specifications, technical memoranda, reports, letters, etc.).
• Coordinate with HR and the IT Team and assist with the new hire onboarding process
• Assist with professional license and certification tracking
• Assist with general office events coordination and organization
  
  

Preferred Qualifications

• High school diploma or equivalent required
• Eight or more years of prior practical experience; Experience working in the AEC or Construction industry is a plus
• Ability to read and interpret documents
• Working knowledge of Microsoft Office Word, Excel, Bluebeam or Adobe, and Outlook
• Excellent communication skills - written and verbal
• Highly adaptive/flexible to changing environments and priorities
• Good attention to detail
• Ability to incorporate feedback, adapt well to change, and apply problem-solving skills
• Demonstrate social perceptiveness, active listening, reading comprehension, a customer-oriented mindset, and excellent organizational and communication skills, both verbal and written
• Valid Driver’s License with a good driving record