Event Coordinator

Job Title: Events Coordinator

Duration: 6 Months

Location: San Francisco, CA

Key Responsibilities

Event coordination and operations

Collaborate with internal teams to understand event requirements and objectives.

Plan, coordinate, and execute onsite events, ensuring a seamless and positive experience for attendees.

Work closely with our Workplace Manager, Security teams, IT/AV teams, and Coordinators for successful execution - demonstrate excellent communication skills both written and verbal.

Act as the facilities host during events, welcoming guests and ensuring they have a positive and comfortable experience.

Oversee the setup and breakdown of event spaces, coordinating with relevant teams for logistics and follow-ups.

Assist in vetting, responding, scheduling, and coordinating event-related spaces and activities.

Provide administrative support for pre-event planning and post-event wrap up.

Be available after hours as needed for events, demonstrating flexibility and commitment to event success. Ensure onsite presence during evening and (possible weekend) events to address any logistical needs.

Collaborate with vendors and suppliers to secure necessary resources for events (i.e., furniture, catering, supplies, etc.). Manage vendor relationships, ensuring timely delivery and high-quality services.

Maintain clear communication with internal teams, vendors, and stakeholders throughout the event planning process. Collaborate with cross-functional teams to ensure all event aspects are well-coordinated.

Anticipate and address any issues or challenges that may arise during events, demonstrating quick and affecting problem-solving skills.

Exercise excellent judgement in making onsite event decisions as needed and demonstrating effective escalation.

Required Qualifications

5 years of relevant experience in events coordination and/or office management.

Experience managing event organizers, service providers, and facilities vendors.

Proven ability to work effectively with others – coordinators, security teams, visitors, leadership team members, Executive Assistants, etc.

Strong customer service orientation with excellent written and verbal communication skills.