Assistant Registrar

Job Description: The Assistant Registrar assists with the preservation and care of the permanent collection and artworks on loan to the museum. Coordinates some aspects of touring exhibitions and loans. Assists with the full range of routine collections management activities, including but not limited to, processing, inventory, collections storage, object housing, location tracking, packing and transport, integrated pest management, environmental monitoring, disaster preparedness, condition reporting and troubleshooting both in storage and exhibition spaces.

Essential Duties & Responsibilities (other duties may be assigned)

• Assists with all aspects of collections care, following and implementing accepted museum professional standards and practices
• Performs and records collections inventories under the supervision of the Registrar.
• Tracks internal and external movement of objects in the care of the museum, including collection objects, acquisition candidates, and loans
• Records relevant collections information in the museum’s collections management database, The Museum System (TMS)
• Assists with the care and management of the Museum’s paper files pertaining to loans, exhibitions and accessions
• Assists with creating condition reports for objects in the museum’s possession.
• Assists with monitoring Relative Humidity and Temperature in collections storage facilities and exhibition locations
• Assists with the physical handling and care of artworks in the museum’s possession
• Assists with the coordination of shipping for touring exhibitions and other incoming loans
• Assists with preparing incoming and outgoing receipts
• Assists with photography of permanent collections objects
• Assists with securing artwork image reproduction permissions
• Works closely with curators, exhibitions manager, art handlers, couriers and facilities team members on exhibition installations/de-installations to ensure safe handling and proper installation of objects

Education/Experience

• Bachelor’s degree in museum studies, library and information science, fine art, art history, history or other relevant discipline required.
• Master’s degree in museum studies preferred.
• At least one year museum/collection experience or equivalent education required.
• A strong knowledge base in museum registration methods and object handling techniques as prescribed by the American Alliance of Museums required.
• Strong computer and organizational skills, good communication skills and attention to detail are essential.
• Working knowledge of Microsoft Office suite and TMS preferred.

Competencies
To perform this job successfully, an individual should possess and demonstrate the following competencies:
Diversity – Shows respect and sensitivity for cultural differences; promotes a harassment-free environment.
Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works ethically and with integrity; upholds organizational values.
Financial – Ability to define problems, collect data, establish facts, and draw valid conclusions.
Oral Communication – Speaks clearly and confidently, listens and gets clarification; participates constructively and thoughtfully in meetings.
Problem Solving – Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully.
Teamwork – Fosters a cooperative work environment by actively participating with colleagues, set priorities and solves problems.
Technical Skills – Knowledge of computerized information systems used in office systems.
Quality Management – Demonstrates accuracy and thoroughness.
Written Communication – Writes clearly and informatively; varies writing style to meet needs; presents information effectively.

Organizational Core Values
Collaborative – working internally and externally to accomplish something together that we may not be able to accomplish separately in order to realize shared goals.
Transparency – behaving and communicating in a manner that exudes openness and sheer honesty.
Excellence – a standard of performance that surpasses ordinary standards.
Accountability – the acceptance and assumption of responsibility for actions, decisions and results.
Patron-first – placing the patron at the center of our efforts.
Integrity – a commitment to the highest standards, values and principles through every action and decision.