Property Manager Administrator

Job Title: Property Management Admin

Location: 225 Broadhollow Road, Melville, NY 11747

Assignment Type: On-site | Contract

Contract: 08/18/2025 - 11/21/2025

Compensation: $25-27/hr

Position Overview

The Property Management Admin provides critical administrative support to the property management team, ensuring smooth daily operations across tenant services, accounting, and compliance. This role is ideal for a highly organized, customer-focused professional who thrives in a fast-paced environment and can manage multiple priorities with ease.

Key Responsibilities

Administrative Support

• Provide direct administrative assistance to Property Managers.
• Maintain accurate and organized records for leases, service contracts, legal documents, payables, and other property-related files.
• Track and update Certificates of Insurance (COIs) for tenants and contractors.
• Manage office supply inventory and prepare express mail packages.
• Respond to emails in a timely and professional manner.
• Assist with budget preparation and ensure compliance with management audits.

Accounting Support

• Process vendor invoices: code, enter into the accounting system, and route for approval.
• Collect and file W-9 forms.
• Prepare Aged Delinquency reports and issue delinquency notices to tenants.
• Process manual adjustments for tenant services.
• Support accounts receivable functions as needed.

Tenant Relations

• Serve as the first point of contact for tenants, clients, vendors, and contractors.
• Draft tenant memos and correspondence.
• Update the Tenant Handbook as needed.
• Coordinate move-ins and move-outs, ensuring all paperwork and authorizations are in place.
• Maintain updated contact lists for tenants, employees, and contractors.

Other Duties

• Perform additional tasks and projects as assigned by the Manager.

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent experience will be considered.
• 1 year of administrative or property management support experience.
• Familiarity with property management operations is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Willingness to learn new software systems.
• Flexibility to work extended hours when necessary.

What You’ll Gain

• Opportunity to join an industry leader in commercial real estate.
• Access to cutting-edge technology and tools.
• Comprehensive benefits (depending on client package).
• A collaborative, inclusive, and supportive workplace.
• A platform to make an impact through sustainability and community engagement.