HR/Administrative Assistant (Part-Time)

We’re looking for a friendly, organized, and detail-oriented HR/Administrative Assistant to join our team in Tualatin, Oregon. In this dynamic role, you’ll be the first point of contact for visitors and employees, support HR functions, and help coordinate company events and day-to-day operations.

This is an excellent part-time opportunity for someone who thrives in a fast-paced environment and enjoys fostering a positive, connected workplace culture.

This position is on-site at our Tualatin, Oregon headquarters and is not eligible for a hybrid or working from home schedule. Further, Ascentec does not provide Visa sponsorship and will not accept transfer of Visa sponsorship.

Key Responsibilities:

• Greet and assist visitors, creating a welcoming and professional first impression.
• Respond to routine HR-related inquiries from applicants and employees; escalate complex issues to appropriate HR staff.
• Maintain confidentiality and accuracy of employee records and HR documentation in compliance with company policies and legal standards.
• Collaborate with the Tualatin HR team to plan and coordinate events, meetings, and employee engagement activities.
• Manage incoming calls, mail, and office supply inventory.
• Support the Tualatin Plant Manager with administrative tasks, short-term projects, and occasional errands.
• Assist with recruiting and New Employee Onboarding (NEO) as needed.
• Work with purchasing to procure office supplies and ensure proper stock with necessary supplies.
• Ensure effective communication within the office, including dissemination of important information and updates as directed by senior leadership.
• Schedule interviews and meetings, ensuring all logistics are handled efficiently.

Qualifications and Essential skills required:

Education:

• High school diploma or equivalent required.

Experience:

• At least 3 years of progressively responsible experience in a professional office or business environment required, demonstrating growth in administrative and organizational responsibilities.
• Experience in a fast-paced, dynamic work environment
• Excellent problem-solving and critical thinking skills and a high level of discretion with confidential information.
• Positive attitude and a proactive approach to work
• Proven ability to manage and prioritize multiple tasks
• Excellent customer service and written and verbal communication skills
• Proficiency in Microsoft Office
• Strong attention to detail and accuracy in work
• Ability to work independently and as part of a team
• Maintains consistent punctuality and reliable attendance to support smooth daily operations, upholds professional standards, and ensures timely execution of HR and administrative responsibilities.

Additional Requirements:

• Valid driver’s license and access to reliable transportation.

Physical Requirements:

• Frequent sitting, handling, and reaching; occasional walking, standing, bending, and lifting up to 50 lbs.
• Ability to navigate stairs and move throughout office areas.

Work Environment:

• This role is primarily office-based working on a computer, with occasional responsibilities that include running errands or supporting company events.
• You may occasionally need to enter the machine shop, where conditions can be dusty and noisy. Footwear that covers the whole foot and safety glasses are required in these areas.
• Walking on concrete floors in the machine shop may be necessary during these visits.
• The employee must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be provided to enable employees with disabilities to perform the essential functions of the job, absent undue hardship. The employer retains the right to change or assign other duties to this position.

Compensation/Benefits:

• $20 to $25 per hour DOE
• Paid time off
• 401(k) with employer match
• A collaborative and supportive team environment

Pre-employment Requirements:

Applicants must pass a drug screen and criminal background check prior to employment.

ITAR REQUIREMENTS: To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State.