Accounting Technician I - Accounts Payable

Description

Job Title: Accounting Technician I (Accounts Payable)

Position Code: A08N Non-Exempt

Department: Finance

Position Category (330): Fiscal Billing Staff (L30B)

Position Category (RPHCA): Administrative Staff

Union Exempt: Yes

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

• POSITION SUMMURY
  
  

Under direction of the Assistant Controller or designee, processes payments, vendor invoices, and cash disbursements. Maintains accounts payable data using the accounting system software. Assists in monthly financial statement preparation and review.

• ESSENTAIL DUTIES AND RESPONSIBILITIES
• Enters data into the accounting system;
• Schedules workflow in accordance with deadlines;
• Maintains and reviews AP invoice registers, check registers, vendor files for accuracy;
• Prepares A/P batches for review;
• Enters invoice information and other batches into the Accounts Payable module of the accounting system and audits accuracy and completeness of transactions;
• Selects invoices for payment according to FCCH guidelines;
• Prints checks and couples the checks with the proper invoices in preparation for signatures;
• Codes standard and non-standard AP invoices for review by management;
• Follows up on vendor statements to verify payment and/or reconcile discrepancies regarding payment of accounts;
• Resolves AP concerns, inquires and problems between sites/departments and vendors;
• In the absence of an AP Tech II, prepares for review the end of month accounts payable accruals;
• In the absence of an AP Tech II, assists in review of General Ledger accounts to ensure accuracy of data;
• Prepares A/P reports as required by the management;
• Maintains vendor files, mails W-9 Request for Taxpayer Identification Numbers, prints and mails IRS 1099 Misc. forms;
• Performs miscellaneous job- related duties as assigned;
  
  

Requirements

• MINIMUM EDUCATION AND EXPERIENCE
• High School Diploma or GED;
• One year directly related experience in a mid-size or larger company;
• Basic knowledge of Excel;
• Basic knowledge of Word and Access preferred;
• Experience with MIP Fund Accounting preferred;
• LICENSES/CERTIFICATIONS REQUIRED
  
  

None

• KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
• General knowledge of accounts payable principles and ability to learn about grant requirements and standards for federally;
• Basic knowledge and skills in accounts payable;
• Able to communicate with diverse groups of people to include staff and providers, governing boards, government agencies, and independent auditors on behalf of the organization;
• Able to work on a variety of assignments concurrently within established deadlines;
• Knowledge and skills in Microsoft Outlook, Excel, and accounting software application;
• Able to maintain the confidentiality of records, memoranda, verbal communications, analytical data and information;
• Able to function effectively under stress and high workload with frequent interruptions, utilizing origination and time management skills;
• Ability to cooperate fully with laws, regulations, and al FCCH compliance expectations;
• Knowledge and familiarity with compliance program. Cooperate fully and comply with laws and regulations;
• AGE OF PATIENTS SERVED
  
  

N/A

• PHYSICAL CHARACTERICS.WORKING CODITIONS
  
  

This position requires the ability to prioritize diverse demands. There are frequent opportunities to relax from any physical exertion, change position in work activities, or break from computer application tasks.

• Physical Effort and Dexterity: Good dexterity to operate personal computer and office equipment. Occasional lifting and carrying related to office duties.
• Machines, Tools, Equipment required to be operated: Capable of using office machines and personal computers for word processing, data entry and spreadsheet applications.
• Visual Acuity, Hearing, and Speaking: Must be able to read a computer monitor and outputs accurately. Must be able to communicate clearly and accurately for work and safety compliance.
• Environment/Working Conditions: Work is mostly inside an office in a controlled environment. Normal office safety precautions and practices are required. Position requires travel throughout the Albuquerque metropolitan area. Work is regularly scheduled Monday-Friday, although weekends and evenings may be required to meet with members of the Board of Directors and to meet deadlines.