What are the responsibilities and job description for the Expense Accounting Specialist position at Aurora Cooperative Elevator Company?
PURPOSE AND SUMMARY STATEMENT
Under the direction of the Expense Accounting Lead, is responsible for the processing of all properly approved invoices presented to the company for payment.
ESSENTIAL JOB FUNCTIONS
Process incoming mail for accounts payable department on a rotating basis
Match invoices with receivers and purchase orders and prep for processing
Responsible for processing specified vendors
Data enter these invoices for payment
Assist with resolving questions and conflicts on invoices
Assure proper approvals are obtained for payments
Establish and maintain open purchase orders and contract files
Manage the daily check run, file all checks and registers, and mail checks on a rotating basis
Update and maintain vendor files in system including 1099 records
Maintain a filing system for payable files in accordance with retention guidelines
Assist with end-of-year audit preparation
Provide additional support to other divisions within the company as needed
Assist co-workers with questions and miscellaneous information
Perform other duties as assigned
Prepare various documents
REQUIREMENTS
Demonstrate ability to work independently and in a team oriented environment
Ability to communicate effectively with company managers, employees, customers, stockholders, and outside third-party interests
Demonstrated organization, planning, and problem-solving skills and ability to handle multiple tasks, prioritize work, and with ability to perform under schedules and deadlines
Proven computer and attention-to-detail skills and the ability to use the computer to enhance business processes
Proven ability to maintain confidentiality. Demonstrate a positive “Can Do” attitude; strong work ethic, self-starter that requires little supervision and has a high level of initiative
Willing to work additional hours beyond the normal work week during month-end, year-end, and audit preparation
A valid driver’s license
Must be able to move/lift up to 25 pounds
Specific vision abilities are required such as close and distant vision, color vision, peripheral vision, depth perception, and ability to adjust focus
EDUCATION AND EXPERIENCE
High school diploma is required with at least one-two semesters of college level accounting and one-two years of experience