Clinic Assistant Manager

JOB DESCRIPTION AND TASKS:

· Keep the clinic in a highly presentable shape at all times.

· Able to perform simple handyman tasks such as putting furniture together, painting walls, decorating, and DIY projects.

· Manage transitions of the children from and to caregivers.

· Plan fun activities for the clients and staff members.

· Assist in ensuring the safety and comfort of the clients and staff members.

· Own responsibilities for managing and coordinating maintenance, mailing, supplies, equipment, bills, errands, and shopping.

· Cover for autism technician when needed.

· Assist autism technician de-escalate clients in case of crisis.

· Schedule meetings and appointments.

· Conduct interviews for new therapists and schedule appointments for new clients.

· Answer business calls and take messages professionally.

· Organize the office layout and order stations and equipment.

· Maintain the office condition and help cleaning the teaching space.

· Monitor cameras.

· Enforce policies and report any possible violations to managers.

· Partner with managers to update and maintain policies as necessary.

· Communicate effectively with caregivers and staff members with guidance from managers.

· Organize office operations and procedures.

· Coordinate with management on all office equipment.

· Ensure that all items are invoiced and paid on time.

· Ensure accurate and timely reporting.

· Provide general support to visitors.

· Assist in the in-processing and onboarding of new hires.

· Address employee’s queries regarding office management issues (e.g. materials, time off, payroll etc.)

· Plan in-house or off-site activities such as celebrations, meetings, and conferences.

JOB REQUIREMENTS:

· At a minimum: High School Diploma or the national equivalent (GED, HiSET, TASC).

· Positive attitude and ability to work within a team environment.

· Handyman skills.

· CPR/First Aid certification or commitment to achieve certification.

· Crisis management certification or commitment to achieve certification.

· Proven experience as an office manager or administrative assistant.

· Reliable transportation and insurance.

· Clear criminal background check.

· Knowledge of office administrator responsibilities, systems, and procedures.

· Proficiency in MS Office (MS Excel and MS Outlook, in particular).

· Hands on experience with office machines (e.g. fax machines and printers).

· Excellent time management skills and ability to multi-task and prioritize work.

· Attention to detail and problem-solving skills.

· Excellent written and verbal communication skills.

· Strong organizational and planning skills in a fast-paced environment.

· A creative mind with an ability to suggest improvements.

PREFERRED QUALIFICATIONS:

· A Bachelor’s degree is preferred.

· Experience working with children or individuals with developmental disabilities.

Job Type: Full-time

Pay: $15.00 - $18.00 per hour

Expected hours: 40 per week

Benefits:

• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Mobile, AL 36606: Relocate before starting work (Required)

Work Location: In person

Salary : $15 - $18