Executive Assistant

Company Overview:

Performance Hospitality is a lifestyle hotel management company committed to providing outstanding service to our guests! We manage a variety of branded, independent hotels in major US markets. We take pride in our ability to deliver exceptional guest and associate experiences by focusing on inspiring individuals through a thoughtful delivery of self-expression hospitality. We believe that providing innovative, cutting-edge practices, along with transparent communications, is a fundamental part of our commitment.

Purpose:

The Executive Assistant will be responsible for assisting the Chief Operating Officer in a variety of administrative tasks to include, but not limited to screening incoming phone calls, managing calendars, arranging travel, meeting and event arrangements, and preparing reports.

Essential Functions:

• Completes a broad variety of administrative tasks for the General Manager and other operations executives including: facilitate open communication between individuals within the Operations department, as well as to other departments in the company
• Preparing, writing, and collating departmental reports, managing an extremely active calendar of appointments, completing expense reports, composing and preparing correspondence that is sometimes confidential, arranging complex and detailed travel plans, itineraries and agendas, and compiling documents for travel-related meetings
• Welcomes guests by greeting them in person or on the telephone, answering or directing inquiries
• Coordinate meetings and conferences, both on-site and off-site; make all arrangements for the meetings including reserving conference rooms, food and beverage service, and necessary equipment
• Enters data into software system ensuring accuracy and integrity of information and updates new and changing information as necessary
• Provide clerical support for the Operations department
• Assist General Manager in meeting needs of direct reports
• Track various departmental due dates
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Perform clerical duties such as filing, photocopying, collating, faxing, mailings etc.
• Other administrative tasks as needed

Qualifications:

Associate degree in or related field of study or bachelors degree preferred; 5 years of previous experience as an administrative assistant including 3 years at the executive level preferred; Experience within the hospitality industry strongly preferred. Must possess computer skills, including, but not limited to, use of Microsoft Outlook, Word, Excel, and PowerPoint. Smartsheet experience highly desirable.

Working Conditions / Physical Demands / Knowledge / Skills / Abilities (KSAs):

Command of the English language both written and verbal. Well organized and detail-oriented with the ability to manage multiple priorities in a fast-paced environment. Self-starting personality with an even disposition. Always maintain a professional appearance and manner. Must be willing to pitch-in and help co-workers with their job duties and be a team player. Ability to work beyond standard hours when necessary, including evenings, weekends, and holidays, to accommodate the guests needs. Ability to comprehend and follow instructions from supervisor. Comply with quality assurance expectations and standards. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors. EDUCATION and EXPERIENCE High School Diploma or equivalent with at least one (1) year hospitality experience.

-

Exceptional benefits including elective Medical, Dental, Vision, and Short-Term Disability coverage.

Explore our hotels! Associates receive hotel and restaurant discounts & perks at any of our properties (excluding your home property).

We Invest in Your Future Success! Become a department trainer Join our Job Coach Program.

Continued Leadership Education Program! We offer an ongoing Performance Hospitality Leadership Series (PHLS, Weekly Webinars, e-learning courses).

Enjoy the Holidays! We offer Six (6) paid holidays throughout the year.

Company paid Basic Life Insurance, AD&D, Long-term Disability, Employee Assistance Program (EAP) and Travel Assistance Program.

Paid Time Off (PTO)

Celebrate You! Choose one (1) paid day of personal celebration each year to use however you choose

Performance Hospitality is proud to be an Equal Opportunity Employer.

Drug-free Workplace