Human Resources Assistant

Pay Schedule VI, Grade 23, Regular Schedule: 35 hours per week
 
A vacancy exists in the Office of Human Resources, HRIS Division. 
 
A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring in any Office or Department of Baltimore County General Government may be filled from the list of eligible applicants.

All interested transfer and promotional candidates must apply at this time.  

List all promotions and changes in job duties due to reclassification as separate work experiences on your application.  Applicants must include the dates of the promotions and reclassifications.

Note:  Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered.  A resume will not be considered in determining your qualifications for a position.  Applicants selected for an interview may provide a resume at that time.

You can attach your transcript(s) or license(s) to your application.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered.  Proof of licenses, certifications, and/or education must be submitted with each application.Reporting to the Chief of Human Resources Information Systems and under general supervision, the Human Resources Assistant is responsible for providing a wide range of complex office administration and support.  
 
ESSENTIAL FUNCTIONS

• Implements and administers departmental office systems and procedures.
• Communicates policies and procedures to departments, county employees and external partners.  
• Reviews and approves HCM transactions in Workday such as New Hires, Rehires, Name Changes, Edit Position, Supervisory Organization Movement Tasks, and reviews Compensation, etc.
• Conducts and Coordinates New employee Sign-In; such as creating sign-in folders, creating New Hire communications with BCG agencies, presenting new employee presentation.
• Supports HCM Core with troubleshooting escalated HCM Workday concerns by way of resolving Workday tickets, HCM Outlook inbox inquiries, telephone inquiries, training, etc.
• Completes various Workday projects, as assigned.
• Creates New Hires' badges.
• Miscellaneous duties such as collecting & distributing interoffice mail, scanning & saving files, copying sign-in documents, etc.
• Serves as back up to other division Office Assistants.
• Performs other duties as assigned.

Required Qualifications
Possession of a high school diploma or an appropriate equivalent
plus
two years' clerical or technical experience in a human resources function or in job placement.

(Additional education in personnel administration may be substituted on a year-for-year basis for the required experience.

Preferred Qualifications
Graduation from an accredited college or university with a bachelor's degree, preferably in business administration, public administration, economics, or a related field.

Knowledge, Skills, and Abilities

• Transparent and high integrity leadership.
• Organizational abilities, including planning, scheduling and task facilitation. 
• Advanced knowledge of Microsoft Office, including but not limited to: Word, Excel, Outlook, PowerPoint, and SharePoint.
• Written and oral communication skills. Strong work ethic with a high degree of energy.
• Ability to exercise judgment and discretion in supporting, applying, and interpreting office policies and procedures.
• Ability to use initiative to include creatively identifying both traditional and non-traditional methods of problem solving in the completion of work tasks in the most effective and efficient manner.
• Ability to gather, correlate, and analyze facts. Ability to prepare clear, concise, and comprehensive reports and memos.
• Ability to establish project timelines and meet objectives ensuring to keep employees and Department HR Liaison's informed of project status and/or deviations from original expectations.
• Ability to work on multiple projects in a fast-paced environment simultaneously while also ensuring effective and efficient use of time.
• Ability to communicate effectively both orally and in writing. Ability to establish and maintain effective working relationships with all levels of staff as well as the public and members of other organizations.
• Ability to perform duties of increasing complexity, difficulty, or responsibility. 
• Ability to work independently.
• Ability to communicate with and relate to individuals of diverse disabilities and backgrounds.
• Ability to understand and apply Baltimore County personnel law, rules and regulations, policies and procedures, and memoranda of understanding.   Ability to communicate effectively.   Ability to establish and maintain effective working relationships with others.  Ability to handle confidential material with discretion.

Proof of Licenses, Certifications and Education
Applicants are required to submit proof of licenses, certifications and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant’s major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of Licenses, Certifications and Education will result in your application not being considered. Proof of licenses, certifications, and/or education must be submitted with each application.

Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)

Mail or deliver documents to:
ATTN: Human Resources Assistant - HRIS
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204

You can attach your transcript(s) or license(s) to your application.

EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to the supplemental questions.  Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes.Employees hired after July 1, 2022 are required to participate in the Baltimore County Employees' Retirement System, with very limited exceptions.

Employment Background Investigation
Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to a criminal background, education, and fingerprint check.

Salary : $42,988 - $49,757