What are the responsibilities and job description for the Conference Services Specialist position at Bates White Economic Consulting?
Firm overview
Bates White is a boutique consulting firm based in Washington, DC. Recognized as a top workplace, the firm provides advanced economic, financial, and econometric analysis to law firms, companies, and government agencies.
Through our supportive, collaborative, and collegial culture, we invest in our talent and provide opportunities for career advancement. We are proud to have been consistently ranked among the top firms in the Vault Guide to the Top 50 Consulting Firms, named a Top Workplace by The Washington Post for the past eight years, and listed as a top consulting firm by Management Consulted.
If you are looking for a place to do high-quality work and have fun along the way, read below to discover how you can be part of our team.
What you’ll do
You will coordinate meeting details and provide logistical support.to ensure the successful execution of the firm’s onsite meetings and events. You will also:
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Serve as the single point of contact for all onsite meetings/events to ensure seamless execution for in-person and virtual attendees.
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Catering
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Room set-up
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A/V
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Production
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Building
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Catering
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Arrange meeting logistics with end-users and coordinate with various Operations teams including Technical Services, Production, and Catering.
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Coordinate reservations for the building’s event spaces.
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Be available onsite for meetings and quickly address or resolve issues/concerns, ensuring a positive experience for all participants.
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Proactively review upcoming reservations and resolve conflicts, if necessary.
- Be flexible and available to address workload, including lunchtime and after hours.
What you’ll bring to the table
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Bachelor’s degree preferred.
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Two years of relevant Office Services or Facilities experience.
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Experience working in a professional services environment a plus.
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Strong verbal and written communication skills; ability to communicate with employees at all levels.
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Strong work ethic and ability to work in a fast-paced environment.
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Strong planning and organizational skills.
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Strong attention to detail.
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Ability to prioritize and multitask efficiently.
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Ability to recognize and protect highly confidential information from disclosure.
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Team player who is receptive to others’ input and ideas.
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Ability to work outside of normal business hours (early morning, evenings, weekends) as needed.
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Proficient in MS Office (Outlook, Excel, Word, and PowerPoint).
- May require more than three days per week in the office and more than 40 hours per week to perform essential duties of the position.
What you can expect from us
We are committed to providing an exceptional employee experience. You can expect:
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Competitive compensation and benefits including tuition reimbursement up to $75K, low healthcare premiums, and more!
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Hybrid work environment with three official coordinated in-office days per week, although this may vary depending on event requirements.
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Open culture where your voice is heard, your input is sought, and your contributions are rewarded.
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Fun and engaging culture including frequent social events.
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Amenities that include a fitness center, rooftop terrace, standing desks, espresso, fresh fruit, breakfast and afternoon snack, billiards, and ping pong.
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Employee-driven community outreach program featuring fundraising events (e.g., trivia, game shows, cooking competitions, etc.), volunteer opportunities, and matching funds along with our pro bono program.
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Investment in your career through training programs, an assigned mentor and peer coach, and frequent feedback.
- Networking opportunities through employee interest groups, Women’s Network, International Network, Diversity-Inclusion Council, and BWProud Network.
If you are interested in joining our team, please submit a resume.
Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply.
Bates White is an equal opportunity and affirmative action employer and does not discriminate based upon race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, protected veteran status, status as a qualified individual with a disability, or any other characteristic protected by law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at (202) 408-6110 or email your request to careers@bateswhite.com. All qualified applicants are encouraged to apply.
Salary : $75,000
