Operations Coordinator

Industry: Commercial Real Estate

Employment Type: Temp-to-Hire | Full-Time

Location: San Jose, CA (onsite, 5-days/week)

Hours: 8am-5pm or 8:30am-5:30pm

Hourly Pay: $33-37/hour (salary of $70-80K bonus for direct hire role)

Overview:

A leading commercial real estate firm is seeking a highly organized and personable Operations Coordinator to support day-to-day property management activities across multiple retail centers. This is a great opportunity for someone with strong administrative skills, excellent customer service instincts, and the ability to work independently in a fast-paced, deadline-driven setting.

This role is based in the South Bay area and provides direct support to a team of property management professionals overseeing retail shopping centers throughout the region.

• Serve as the first point of contact for tenants, vendors, and visitors, providing responsive and professional communication.

• Supports the two Property Managers and a Chief Engineer with administrative tasks and daily coordination needs.

• Schedule and coordinate vendor repairs and maintenance services across several shopping centers.

• Handle invoice coding and processing through the company's system, routing to accounting for payment.

• Maintain physical and digital filing systems; prepare written memos and tenant notifications related to property activities (e.g., utility shutoffs, maintenance).

• Assist in setting up new vendors, ensuring all administrative and compliance requirements are met.

• Occasionally travel locally to support on-site coordination with vendors (minimal and infrequent).

• Manage incoming phone calls, schedule appointments, and ensure smooth office operations.
  
  

• 3 years of administrative or operations support experience-ideally within real estate, facilities management, or a related industry.

• Excellent verbal and written communication skills; comfortable interacting with business tenants and external vendors.

• Strong customer service orientation, including conflict resolution and relationship-building capabilities.

• High level of attention to detail, particularly when coding invoices or handling compliance documentation.

• Exceptional organizational skills; must be able to prioritize effectively across multiple tasks and deadlines.

• Comfortable working independently at a desk-based workstation for most of the day.

• Proficiency in general business software tools to include the MS Office suite; familiarity with invoice management systems a plus (e.g., Nexxus or similar platforms).
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)