Accounts Payable Specialist

Job Title: Accounts Payable Specialist

Location: Miami, Fl USA 33178

Duration: 12 Weeks Assignment

Payrate: $26/hr. - $29.50/hr. (DoE)

Shift: 1st shift (M-F 7:00am - 3:30pm)

12-week assignment

The Accounts Payable Specialist will play a key role in the purchase-to-payment (P2P) process, receiving/entering invoices, reconciling vendor accounts and responding to inquiries. Monitor all accounts to make sure payments are current and up to date for all suppliers.

AP specialist is responsible for the below tasks list.

• Maintain high productivity and strong attention to detail, good organizational skills and the ability to prioritize tasks in changing situations.
• Ensure accurate vendor invoice is processed and respond to vendor inquiries.
• Resolve discrepancies by cooperating with business partners and vendors and recognize typical problems and select solutions from established options. This applies for Internal and external suppliers.
• Prepare reconciliation of receipts, vendor statements, and other AP reporting. Includes internal and external, like maintaining the Inventory in transit file up to date.
• Establish and maintain relationships with new and existing vendors. This includes interdepartmental communication with Procurement, Planning and logistics to solve any discrepancy while performing transactions within the system.
• Pays vendor invoices, receives and posts customer payments on a timely basis. Review of payment proposals for ACH, Checks and Wires checking no double payments, nor incorrect suppliers are being processed.
• Maintains the databases, reports and records that are necessary to support Accounts Payable Team activities. Banking information for supplier must be accurate and updated in SAP along with the email address were to send the remittance information. Documentation to submit through MDG should be following Parker Global Policy “Supplier set up & Maintenance-US”.
• Maintains and reconciles accounts payable ledger accounts, and reports. This includes to run reports for reconciliation and cleanliness of supplier’s account that each part handles. Refers to GRNI and AP aging written process.
• Performs analysis and reconciliations of bill runs for fraud detection.
• Ensures that transaction entry verification procedures are followed. This include that all invoices posted within the system should be properly approved, especially Non-po Invoices.
• Complete monthly closing journal entries and reconciliation. Provide the accruals, drop shipments and any other report requested for month end closing.
• Communicates effectively through phone, e-mail and correspondence, while maintaining a professional manner.
• Verify controls are met and are complaint according with Parker policy. Referred to process written in compliance with the Global policy “Accounting for Accounts Payable”.
• Strong customer service mind-set and team player attitude.
• Continuous focus on process automation and optimization projects.
• Keeps strict confidentiality of all financial information according to company policies and procedures.
• Ability to learn and retain new concepts. Trainings for performance improvement could be provided for growth and excellence in work performance.
• Good interpersonal, verbal and written communication skills to drive tasks to completion.