Circulation Assistant

Primary Responsibility: The Circulation Assistant is responsible for all aspects relating to circulation transactions and operations during the day time hours. This position provides administrative support in the Circulation area, and assists the Interlibrary Loan/Circulation Supervisor as needed.

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Essential Duties: *

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Circulation Functions*

• Generates daily circulation reports and statistics.
• Maintains accurate circulation records.

• Maintains records of items received, stored, issued, and returned.

• Accounts for all money received at the circulation desk.

• Instructs patrons on how to use reference resources, eCATALOG, and automated information systems.
• Answers routine inquiries, and refers patrons in need of professional assistance to reference librarians.

• Maintains a Circulation manual and updates all policies, processes and procedures.

• Locates library material for patrons.
• Takes necessary action to deal with disruptive or problem patrons.
• Generates monthly circulation statistics to provide accurate data necessary for the library’s quarterly and annual reports.

• Assists with inventory and weeding.

• Assists in the training of Library Staff, Federal and International Work Studies and Library Practicum Students on circulation policies and procedures.

• Participates in the Library Strategic Plan initiatives

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Departmental Assistance Functions*

• Assists with interlibrary loan functions in the absence of the ILL/Circulation Supervisor.

• Assists with copyright center in the absence of the Access Services Specialist.
• Assists in the maintenance of books, periodicals, newspapers, and audiovisual material.
• Assists in the process of new materials including books, audiovisual materials, and computer software.
• Assists other Library departments as needed.

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Miscellaneous*

• Engages students through social media.

• Contributes quarterly to the Library’s newsletter “More Than Books”
• Participates in library displays and programs on a rotating basis.

• Stays current with the latest trends and developments in the library and information fields, by regularly seeking professional growth opportunities.

• Represents the Library at University-wide functions and participates in campus-wide events.

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Marginal Duties: *

• Performs other duties as assigned
• Participates in Library Staff meetings.

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Skills and Qualifications: *

• High school diploma required.
• Some college course work preferred.
• Library experience preferred.
• Ability to type 30 words per minute.
• Knowledge of filing and record-keeping is required.
• Knowledge of Microsoft Office products helpful.
• Excellent customer service skills a must.
• Ability to deal with difficult situations while maintaining a businesslike manner.
• Maintains positive teamwork atmosphere by communicating in a friendly and effective manner with others.
• Must be flexible to accommodate organizational needs.
• Must be able to work with standard office equipment such as computers, photocopying machines, computers, scanners, and printers.

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Working Conditions: *

• Works in a normal library environment
• Expected to work a 40 hour workweek; Mondays – Fridays 130 p.m. – 1030 p.m.

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NOTE: The statements above are intended to describe the general nature and level of work involved for this job. It is not an exhaustive list of all responsibilities, duties and skills required of this job. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship._

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The Higher Education Opportunity Act requires institutions participating in federally funded financial aid programs to make information about the institution available to the public, current and prospective students, and current and prospective employees. The Bellevue University Consumer Information webpage, found at _www.bellevue.edu/student-support/consumer-information/consumer-information, provides readily accessible information to help consumers make informed decisions about post-secondary education. Bellevue University’s Annual Security and Fire Safety Report (ASR), found at www.bellevue.edu/student-support/consumer-information/pdfs/annual-safety-report.pdf, provides information about campus crime statistics and institutional security policies and procedures as well as information about student housing fire statistics and fire safety policies. You can obtain a paper copy of these reports from the Bellevue Dean of Students office by calling 402-557-7028. In addition to this, Bellevue University is an Equal Opportunity Employer.

Job Type: Full-time