Bookkeeper/Office Manager

Ben Hardy & Co

Bookkeeper / Office Manager

Location: San Francisco, CA (Part Time Remote)

Company: Ben Hardy & Co: https://benhardybuilds.com/

Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco.

About Us:

At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.

Responsibilities:

As our Bookkeeper/Office Manager, you will play a pivotal role in maintaining the smooth operation of our office and financial processes. Your responsibilities will encompass a wide range of tasks, including:

• Financial Management: Accurate record-keeping using Quickbooks Desktop and Procore, including accounts payable and receivable, payroll, and reconciliations.
• Office Administration: Handling administrative duties such as email correspondence, phone calls, and office supply management.
• Document Organization: Managing and organizing project documents, contracts, and vital records.
• Stakeholder Communication: Effectively communicating with customers, homeowners, subcontractors, and vendors.
• Project Support: Proficiency in Quickbooks Desktop is essential, with experience in construction project management software. Procore experience is a plus.
• File Management: Organizing and maintaining files using Google Workspace and Procore.
• Cost Coding: Collaborating with Project Managers to manage cost coding of timecards and project costs.
• Payroll Processing: Managing employee timecards through Procore and processing payroll using ADP.
• Financial Reporting: Conducting monthly reconciliations and preparing year-end reports for tax preparation.
• Accounts Management: Managing accounts payable and accounts receivable, providing regular reporting.
• License Compliance: Monitoring all business, city, state, and contractor licenses for compliance.
• Expense Management: Maintaining and organizing scanned receipts and handling expense reimbursements.
• HR Support: Assisting with the new hire onboarding process and managing employee benefits and renewals.
• Insurance Oversight: Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.
• Job Tracking: Maintaining organized logs of all current jobs for tracking and costing purposes.
• Reporting: Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
• Invoicing: Generating client invoices and managing vendor and subcontractor invoices.
• Documentation: Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.

Qualifications:

To excel in this role, you should possess the following qualifications:

• Proficiency in Quickbooks Desktop.
• Procore experience is a plus.
• Minimum of 5 years of experience in construction bookkeeping with Quickbooks Desktop.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and efficiently in a fast-paced environment.
• Effective communication skills to interact with various stakeholders.
• Familiarity with payroll processing using ADP is a plus.
• Knowledge of Google Workspace and experience with file organization.
• Understanding of job tracking, costing, and reporting.
• Ability to multitask and prioritize tasks effectively.

Position Details:

• Job Type: Part-time (20-32 hours per week)
• Work Environment: Part time remote with 2 days / wk in office
• Flexible Hours: We understand the importance of work-life balance and offer flexible hours to accommodate your needs.
• Pay: $40 - $60/hr. depending on experience