Talent Acquisition Specialist

FLSA Status: Non-Exempt

SUMMARY OF DUTIES

The Talent Acquisition (TA) Specialist will be responsible for management of the full pre-employment & onboarding process of all new hires to the agency including all employees, interns, volunteers, and independent contractors. Being the first impression of the agency, the TA Specialist plays a very important role in making sure each new hire has a seamless & positive onboarding experience. In addition, the TA Specialist will partner with all hiring managers to maintain clear communication regarding the onboarding process with their new hires. The TA Specialist will also attend career events and serve as a back-up to the Senior Talent Acquisition Specialists as needed.

POSITION RESPONSIBILITIES

·  Manage the full new hire pre-employment & onboarding experience by keeping all new hires (employees, interns, volunteers, independent contractors, etc.) engaged through the process to the end, sending tasks for completion to new hires in a welcoming and timely fashion, as well as communicating with hiring managers & support partners regarding new hires.

·  Maintain clear communication on next steps and requirements with all new hires & hiring managers.

·  Finalize new hires on their start dates within the HR Management System thoroughly and efficiently.

·  Build and analyze a vacancy report to be discussed in the Talent Acquisition Huddles regarding open positions.

·  Organize new hire files to ensure all supporting documentation is included, accurate filing, and compliance with documentation retention.

·  Manage and set up final new hire appointments prior to orientation to ensure compliance with regulatory requirements (including I-9 processing).

·  Send completed new hire lists to various support teams within the agency to begin network assignment/equipment ordering process and scheduling.

·  Process pre-employment requirements for all necessary internal transfers and maintain clear communication between the hiring manager and the employee.

·  Identify, screen, and present qualified candidates to hiring managers (as needed and requested by the Talent Acquisition Manager).

·  Respond to assigned web help desk tickets and complete all requests within a timely manner.

· Represent the agency at hiring events as requested by the Talent Acquisition Manager.

·  Promote agency's Racial Equity and Inclusion concepts.

·  Completes all trainings required by the agency.

·  Performs all other duties as assigned.

QUALIFICATIONS

·  Associates degree in Business or Human Resources with 1 year Human Resources/Recruiting/Onboarding or Office related experience -OR- High School diploma (or equivalency) with 3 years of Office Human Resources/Recruiting/Onboarding or Office related experience

· Ability to maintain confidentiality.

·  Must have experience using basic office technology including the full Microsoft Suite (Word, Excel, Outlook, Teams), copiers, faxes, scanners, phones.

·  Excellent communication skills with all levels of staff and stakeholders of the agency.

·  Ability to establish and maintain good working relationships with all stakeholders in the agency. 

·  Excellent attention to detail. 

·  Knowledgeable of agency's programs and services.

·  Ability to multi-task and remain organized in a fast paced environment.

·  Reliable transportation with ability to travel between sites & to external events as needed.

Benefits include:

• Sign on bonuses for all
• Multiple health insurance options
• Employee referral bonus
• Tuition Reimbursement
• Clinical license renewal reimbursement
• Generous paid time