What are the responsibilities and job description for the Administrative Assistant position at Black & McDonald Limited?
Black & McDonald’s Salt Lake team is growing! If you are committed and collaborative professional looking to contribute to a hard-working, innovative team, this opportunity is for you.
Reporting to the Department Manager, the Administrative Assistant will assist with overall project performance, including work orders, assisting with the management of costs, schedules, qualities, and overall project status, while maintaining excellent relationships with trades, and all employees. This individual will keep the Manager informed of questions, progress, discrepancies in project process, and any other issues which would impact the plan and schedule.
Duties & Responsibilities
- Assist the Department and Project Managers to ensure work orders and project billings standards and timelines are met.
- Document and route outgoing invoices
- Assist administrative team with time entry, payroll, purchase orders, and overall standards are in accordance with company policy and contract specifications.
- Assist in developing and implementing quality control programs
- Build and maintain customer and supplier/vendor relationships
- Prepare progress reports and issue progress schedules to clients
- Answering incoming telephone calls
- Other duties as assigned
Competency Requirements
- Experience in Construction Industry preferred
- Strong Organizational skills
- Communicates Effectively
- Aptitude for Learning
- Understanding the importance of Customer Service
- Holds Self and Others Accountable
- Problem Solving and Innovation
- Teamwork and Collaboration
- Values and Respects Others
Education & Skill Requirements
- Experience with AP/AR and work orders- construction industry preferred
- Competency in basic computer skills, including Microsoft Office products including Excel
- Knowledge of JDE/Oracle would be an asset but not a requirement
- Dispute resolution and negotiation skills