What are the responsibilities and job description for the Personal & Administrative Assistant position at Blackstone Agency?
Blackstone's personal/administrative assistant to the president is responsible for assisting the president in all things relating to administration, client relations, scheduling, errands and personal tasks. You must be a detailed, highly organized, energetic person, have relentless project management skills, and a get-it-done attitude! Also, due to our unique office environment, you must be able to work focused in an open, dynamic environment.
Competitive salary, benefits, company perks and more.
- Assists the president in various aspects of daily operations of his companies
- Assists the president in personal scheduling, reporting and errands
- Manages and prioritizes email correspondence and communications on behalf of the president
- Plan and organize office and client meetings. Prepares and maintains detailed agendas and minutes for meetings
- Collaborates with team members on specific needs pertaining to the president for each client and company projects
- Supports marketing initiatives, including social media management and content creation
- Acts as a liaison between the president and clients, staff, and vendors
- Responsible for daily office needs
- Provides administrative support for special projects and events
- Handles confidential information with discretion and professionalism
- Helps oversee the maintenance, cleaning and organization of the office and workspace
- Extreme attention to detail
- Exceptional people skills focused on relationships, communication, follow-up and collaboration
- A 2-year degree or experience in marketing, communication, yachting, advertising or related field
- Transportation, computer and typing skills a must
- Self-starter with a strong desire to learn and grow
- Proficient with Google Drive, Docs and Sheets
- Experience running a project management system
- Good understanding of office management
- Ability to handle multiple priorities, strong organizational skills, and attention to detail
Competitive salary, benefits, company perks and more.
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