Accounts Payable Coordinator

Job Title:             Accounts Payable Coordinator                                                                                                                                      

Department:        Accounting

Reports To:         Accounts Payable Supervisor 

FLSA Status:       Non-Exempt

Summary:   

The Accounts Payable Coordinator will participate in and support all aspects of the Accounts Payable function including vendor relations, payment management, month end close and year-end tax reporting. The Accounts Payable Coordinator works under direct supervision of the Accounts Payable Supervisor.  

Duties and Responsibilities:

• Performs all tasks related to Accounts Payable using Dynamics 365 F&O and other systems in an accurate and timely fashion. 
• Review and process vendor invoices and requests for disbursement for accuracy, general ledger coding, proper documentation and levels of approval, and compliance to policies. Monitor due dates to ensure timely payment. 
• Prepares and maintains Accounts Payable Vendor Files for all the Funds.
• Work with Supervisor to ensure compliance with accounting requirements and company invoice/payment guidelines 
• Provides excellent customer service by building and maintaining relationships, supporting and interacting with various levels of management to ensure high customer service levels both internally and externally. 
• Reconcile vendor statements. Identify, research and resolve vendor account discrepancies 
• Assist with monthly/quarterly/annual close process by working with vendors to receive invoices on a timely basis.
• Provide problem resolution assistance to vendors and internal company personnel with tact and diplomacy.
• Performs 1099 reporting; review and verify W-9s; participates in new vendor setup and ensuring information accuracy and proper coding. 
• Performs duties and supports special projects and process improvement initiatives as directed and requested by management. 
• Seeks ways to work more efficiently and effectively while not losing site of departmental goals
• Follows up with requests from other departments /auditors for information / reports
• Completes vendor credit applications
• Performs other functions as necessary or assigned 

Technical Skills:

• Proficiency in Microsoft office, including Excel, Word & Outlook
• Accounts payable processing knowledge / background
• Basic knowledge of Dynamics 365 F&O, ACCPAC (or equivalent) strongly preferred 
• Experience / knowledge of electronic invoice systems preferred
• Ability to prioritize work and meet deadlines
• Detail oriented with strong ability to multitask

Interpersonal Skills:

• Works well with a variety of staff
• Gears communication to the needs of others
• Strong interpersonal skills
• Demonstrated customer service orientation
• Ability to work both independently and as a team player
• Ability to effectively operate in a fast paced work environment

Education and/or Experience:

• Associate or Bachelor’s degree in Business, General Studies, or a combination of work experience and education 
• 2-3 years experience of Accounts Payable processing, bookkeeping, income tax preparation, or other related corporate functions
• Experience in Dynamics 365 F&O or other ERP systems is highly preferred but not required
• Ability to communicate in English (read, speak, write and understand)
• Respects timelines set to complete work projects
• Prioritizes work flows & escalates time sensitive matters
• Writes clear & concise e-mails / letters / correspondence