Administrative/Executive Assistant

A high-performing and modern tax law firm in downtown San Diego is seeking a sharp, polished, and highly organized Administrative/Executive Assistant to support firm operations and provide direct assistance to the founder. This dual-role opportunity combines front-of-house administrative support with high-level executive assistance which is perfect for a candidate who thrives in a fast-paced, professional environment. They are looking for someone who can hit the ground running, maintain professionalism under pressure, and keep the office operating seamlessly day to day.

Salary Range: $28 - $33 / hourly

Administrative/Executive Assistant Responsibilities

• Serve as the front-desk point of contact, answer phones, greet clients, and handle incoming mail
• Prepare letters, memos, and general correspondence with precision and professionalism
• Manage conference room scheduling and setup for internal and client meetings
• Order and restock office supplies and kitchen essentials
• Maintain organized records via Clio Manage and Dropbox
• Provide daily administrative support to the Founder
• Coordinate travel arrangements, calendars, and appointments
• Prioritize time-sensitive tasks and help ensure deliverables stay on track
  
  

Administrative/Executive Assistant Requirements

• Minimum 2 years of administrative experience, including executive-level support
• Prior law firm or legal services experience strongly preferred
• Proficiency with Microsoft Office Suite and Excel
• Familiarity with Clio Manage or similar legal/client file systems a plus
• Strong written and verbal communication skills
• Exceptionally organized, polished, and proactive
• Demonstrates a strong sense of urgency and ability to multitask effectively
• Bachelor’s degree preferred
  
  

Benefits (If Converted To Full-Time)

• 401(k) with company match
• Comprehensive medical benefits
• Optional dental & vision
• Unlimited PTO
• 8 Paid Holidays
• Paid Parking
• Year-end discretionary bonus
• Annual raises
  
  

If you’re reliable, personable, and enjoy supporting high-level executives in a fast-moving environment, this is your chance to step into a key role at a dynamic firm. Apply now!