What are the responsibilities and job description for the Executive Assistant, President’s Office position at Bowdoin College?
Posting Details
Title
Executive Assistant, President’s Office
Posting Number
S01189JP
Department
Presidents Office
Job Summary
The Executive Assistant provides high-level administrative support to the President of the College and works closely with the Senior Vice President/Secretary of the College in a fast-paced environment.
The Executive Assistant balances multiple priorities with minimal supervision and is responsible for scheduling and calendar management for the President, including gathering documents and attending to logistics of meetings; making travel arrangements, including creating itineraries and processing expense reports; assisting with budget planning/management ; maintaining paper and electronic records for the Office; managing and assisting with administrative projects; screening and prioritizing incoming information; and routinely performing a wide variety of executive support duties. The Executive Assistant will also serve as a backup to the other Executive Assistant in the Office supporting the Senior Vice President/Secretary of the College.
The Executive Assistant is a member of the President’s Office team and interacts with all members of the Bowdoin College community (staff, faculty, students, trustees, alumni, and parents) as well as members of the public. In all interactions, the Executive Assistant acts with the highest level of professionalism, integrity, and composure, while understanding and maintaining confidentiality at all times.
Salary Range for this position is expected to be: Minimum $85,000-Maximum $95,000
Salary Range for this position is expected to be: Minimum $85,000-Maximum $95,000
Education/Skills Requirements
Required:
- A high school diploma or GED equivalent
- Excellent time management skills, and proven ability to meet deadlines
- Exceptional interpersonal, oral, and written communication skills
- Excellent administrative and organizational skills with strong attention to detail, accuracy, and precision
- Ability to be responsive to shifting priorities
- Ability to use good judgment to make effective decisions
- Ability to manage sensitive matters with the highest level of confidentiality and discretion
- Ability to represent the College with the highest level of professionalism
- Ability to work collaboratively as a member of a team Demonstrated commitment to valuing diversity and contributing to an inclusive working and learning environment.
Preferred:
- Bachelor’s degree
Experience Requirements and/or Equivalents
Required:
- A minimum of seven (7) years of experience, including experience providing administrative support to a senior executive at a comparable organization
- Experience in calendar management: prioritizing, organizing, scheduling/resolving scheduling issues, and maintaining a calendar for an executive or group
- Experience making travel arrangements (flights, hotels, ground transportation, meals, and offsite meetings) for executives including preparing itineraries and expense reports
- Experience preparing and managing office budgets
- High level of demonstrated proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, OneDrive, Teams) and other virtual meeting platforms
- Understanding of and experience with business protocols
Preferred:
- Professional experience in higher education
Standard Work Days and Hours
- This is an exempt position requiring the time commitment necessary to satisfactorily complete job requirements
- Hours are generally Monday through Friday, 8:30 am to 5:00 pm, 40 hours/week, year-round (1.00 FTE)
- Additional hours, including evenings and weekends, are required
About Bowdoin
Bowdoin embraces diversity in all forms, and the College is home to talented students, faculty and staff—with a variety of racial, ethnic, cultural, and socioeconomic backgrounds; religious beliefs; and gender identities, among other factors.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
We encourage applications from candidates committed to the support of an inclusive campus community and those who will enrich and contribute to the College’s multifaceted diversity. We value a community in which individuals of all backgrounds are warmly welcomed and encouraged to succeed.
Founded in 1794, Bowdoin has maintained its commitment to the liberal arts for well over 200 years. Bowdoin’s reputation as a preeminent liberal arts college rests on the excellence of its faculty, students, and staff; intimate size; strong sense of community; and connections to the people, history, and natural beauty of Maine.
Bowdoin’s campus is situated in a beautiful natural setting. Located in Brunswick, Maine, a town of approximately 20,000, the College is a short drive from the Maine coast, twenty-five miles from Portland and 120 miles from Boston.
Shift
Employment Category
Full Time Year Round
FTE
1.00
Benefits Eligible
Yes
Pay Type
Salaried
Background Check Package Requirements
Administrative Staff Credit
Is driving a vehicle (e.g. Bowdoin vehicle or off road vehicle, rental car, personal car) an essential function of this job?
No
Is a pre-placement physical required for this position?
No
Posting Date
08/09/2023
Applications Accepted Until
Open Until Filled
No
Type of Posting
Internal/External
Special Instructions to Applicants
EEO Information
Bowdoin College complies with applicable provisions of federal and state laws that prohibit unlawful discrimination in employment, admission, or access to its educational or extracurricular programs, activities, or facilities based on race, color, ethnicity, ancestry and national origin, religion, sex, sexual orientation, gender identity and/or expression, age, marital status, place of birth, genetic predisposition, veteran status, or against qualified individuals with physical or mental disabilities on the basis of disability, or any other legally protected statuses.
Salary : $85,000 - $95,000
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