What are the responsibilities and job description for the Correctional Case Records Administrator position at CA Department of Corrections & Rehabilitation?
Job Description And Duties
Individuals who are eligible for a Training and Development Assignment may also be considered for this position.
The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides the applicant access to real- time updates throughout the hiring process.
HRTS will require new candidates to set up an account, which allows them to track their application’s progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from DoNotReply@cdcr.ns2cloud.com or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account.
For HRTS communication, this is in reference to Job Requisition (JR) 3410. CDCR /CCHCS employees are encouraged to use their existing CDCR email address on their job application.
This advertisement is for a Parole Case Records Administrator position located in San Bernardino County. Please indicate the position number on your application: 061-008-1144-501.
Main c ommunication for this position will be through email. Please ensure you have a valid email address on your application.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position is located in San Bernardino County.
The position is eligible for hybrid telework, in accordance withthe Statewide Telework Policy and will be required to report to the office as needed/required.The successful candidate must reside in California upon appointment.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
Job Code #:
JC-505649
Position #(s):
061-008-1144-501
Working Title:
Correctional Case Records Administrator
Classification:
CORRECTIONAL CASE RECORDS ADMINISTRATOR
$8,305.00 - $10,319.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
San Bernardino County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Vision
We enhance public safety and promote successful community reintegration through
education, treatment and active participation in rehabilitative and restorative justice
programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their
communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
Division of Adult Parole Operations
DAPO HQ - Parole Case Records
Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at
NACES | National Association of Credential Evaluation Services .
Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.
When submitting supporting documents, PDF file format is preferred.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to http://www.e-verify.gov/ .
This advertisement may be used for other vacancies that occur during the life of this recruitment.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Marlowe Gaters
(279) 223-1663
marlowe.gaters@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 255-0458
M_CivilRights@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Qualifications
Statement of Qualifications
Please submit a SOQ, limited to one page, single spaced, Arial 12 Font, 1” margins, indicating your name at the top. Number and list each question with the response below it.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.
Individuals who are eligible for a Training and Development Assignment may also be considered for this position.
The California Department of Corrections Rehabilitation (CDCR) Headquarters has implemented a new automated system to streamline the hiring process. The Human Resources Technology System (HRTS) is an intuitive, user-friendly system that provides the applicant access to real- time updates throughout the hiring process.
HRTS will require new candidates to set up an account, which allows them to track their application’s progress. Through their account portal, candidates will also be able to provide any additional information needed in the hiring process, including setting up interviews as needed. After the final filing date, applicants will receive an email from DoNotReply@cdcr.ns2cloud.com or DoNotReply@CDCR (depending on the email provider), with direction on creating and/or accessing their account.
For HRTS communication, this is in reference to Job Requisition (JR) 3410. CDCR /CCHCS employees are encouraged to use their existing CDCR email address on their job application.
This advertisement is for a Parole Case Records Administrator position located in San Bernardino County. Please indicate the position number on your application: 061-008-1144-501.
Main c ommunication for this position will be through email. Please ensure you have a valid email address on your application.
You will find additional information about the job in the Duty Statement .
Working Conditions
This position is located in San Bernardino County.
The position is eligible for hybrid telework, in accordance withthe Statewide Telework Policy and will be required to report to the office as needed/required.The successful candidate must reside in California upon appointment.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- CORRECTIONAL CASE RECORDS ADMINISTRATOR
- Job Application Package Checklist
- Duty Statement
Job Code #:
JC-505649
Position #(s):
061-008-1144-501
Working Title:
Correctional Case Records Administrator
Classification:
CORRECTIONAL CASE RECORDS ADMINISTRATOR
$8,305.00 - $10,319.00
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
# of Positions:
1
Work Location:
San Bernardino County
Telework:
Hybrid
Job Type:
Permanent, Full Time
Department Information
Vision
We enhance public safety and promote successful community reintegration through
education, treatment and active participation in rehabilitative and restorative justice
programs.
Mission
To facilitate the successful reintegration of the individuals in our care back to their
communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.
Division of Adult Parole Operations
DAPO HQ - Parole Case Records
Special Requirements
Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you should include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.
Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at
NACES | National Association of Credential Evaluation Services .
Candidates new to CDCR/CCHCS are required to submit to a background investigation process utilizing Live Scan Fingerprinting, as well as a Tuberculosis test/evaluation prior to appointment, followed by department annual Tuberculosis testing/evaluation thereafter.
When submitting supporting documents, PDF file format is preferred.
CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to http://www.e-verify.gov/ .
This advertisement may be used for other vacancies that occur during the life of this recruitment.
Desirable Qualifications
In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:
Shall create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
- Strong leadership experience demonstrating ability to plan, direct, and oversee a statewide program
- Demonstrate knowledge of policies, rules, and laws related to case records
- Managerial experience that demonstrates the ability to successfully lead teams, communicate clearly, facilitate decision-making, promote teamwork, and define and achieve success across multi-disciplinary stakeholder interests
- Exceptional written and verbal communication skills
- Experience organizing and motivating teams
- Program development and evaluation experience
- Experience collaborating with external stakeholders/agencies to ensure compliance of applicable laws and provisions of court decisions and administrative policies as it relates to case records
The Hiring Unit Contact is available to answer questions regarding the position or application process.
Hiring Unit Contact:
Marlowe Gaters
(279) 223-1663
marlowe.gaters@cdcr.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
Office of Civil Rights
(916) 255-0458
M_CivilRights@cdcr.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Qualifications
Statement of Qualifications
Please submit a SOQ, limited to one page, single spaced, Arial 12 Font, 1” margins, indicating your name at the top. Number and list each question with the response below it.
- Describe your work experience, education, and training that have prepared you for this leadership opportunity as the Correctional Case Records Administrator of the Parole Case Records office.
- Share an example of your ability to communicate effectively and engage collaboratively with internal stakeholders and external agencies.
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.