What are the responsibilities and job description for the Accounts Payable Specialist position at Calculated Hire?
Job Summary:
The Accounts Payable Specialist is an integral part of the Accounts Payable Department, responsible for processing invoices via multiple sources. Accounts Payable Specialists are reliable and precise in ensuring expenses are controlled properly by receiving, processing, verifying, and reconciling the payment of invoices. Work with vendors and locations to resolve past due invoices and reconcile monthly vendor statements ensuring accounts remain in good standing.
Description:
Actively and consistently support all efforts to simplify and enhance the customer experience
Execute high volume of vendor billing and data input
Review and pay all invoices in accordance with company policy, and SOX requirements
Pay vendors daily, monitor discount opportunities, schedule, and prepare checks
Ensure credits are received for outstanding memos
Apply rigorous logic to analyze and resolve complex issues
Research and investigate returned checks and request stop payments
Respond to internal and external customer and vendor email inquiries in a timely and professional manner meeting SLA requirements
Contribute to the continuous improvement of the payment process by identifying opportunities to streamline processes and maximize efficiencies
Escalate issues of concern to management
Assure timely completion of assigned tasks, and ensures that results are consistently high quality to meet or exceed departmental goals
Perform other duties as requested by supervisor
Must be ability to work quickly and efficiently, while maintaining high accuracy and attention to detail and be proficient with MS Excel
Required Qualifications:
Required Skills/Abilities and Knowledge
Ability to read, write, speak and understand English
Ability to work quickly and efficiently, while maintaining high accuracy and attention to detail
Ability to communicate both orally and in writing in a clear and straight-forward manner
Ability to plan, prioritize and organize effectively in a fast paced environment
Ability to communicate with employees, customers, suppliers, in person, on the phone, and by written communications in a clear, straight-forward, and professional and pleasant manner
Knowledge of SAP S/4; HANA and Ariba
Knowledge of basic accounting procedures
Knowledge of personal computer operation and software applications (i.e. Accounts Payable applications, Microsoft office)
Proficient with MS Excel
Required Education:
High School Diploma or equivalent
Required Related Work Experience and Number of Years
Accounting principles experience 1-3 years
ERP experience 0-2