Payroll Technician II

Job Summary

Under the direction of the Senior Manager for Payroll Services, the Payroll Technician II processes and works as a member of the Payroll Services team responsible for managing the hiring process of international students, submitting fringe benefit and fee waiver information for processing, ensuring the Accounts Receivable process is completed in line with State regulations, and managing the direct deposit enrollment process. Also acts as backup for employment verification/PSLF forms.

Key Responsibilities

• Processing of international employees. Ensures proper paperwork is provided, completes worksheets and sends to Tax Analyst. Ensures proper tax entry. Monitors visa expiration dates for campus and employee tax treaty status. Prepares reports for Chancellor's Office according to deadlines.
• Managing Fringe Tax reporting process. Assembles information received from Tax Analyst, assists with preparation of Fringe benefit worksheets, to include Fee Waiver tax information, submits to SCO within deadline parameters.
• Backup and Subject Matter Expert for Employment Verifications and Public Service Loan Forgiveness forms. Assists Payroll Tech with questions regarding the PSLF forms and employment verifications for CO and Long Beach.
• Reviews, enters, and submits direct deposit forms to State Controller's Office. Also prepares paperwork, enters and submits fringe information to the State Controller's Office.
• Audits hourly payroll (Casual and Intermittent employees) each month to ensure accuracy and completeness
• Accounts Receivable process management. Reviews A/Rs that are received from the SCO, manages communication to employees and SCO, communicates with Campus Cashier's Office, manages year end submission process to Franchise Tax Board for collections, ensures that all State rules regarding Accounts Receivables are followed.
• Other duties as assigned

Knowledge Skills and Abilities

• Solid analytical skills.
• Ability to multi-task and handle multiple priorities.
• Sound judgment and excellent organizational skills.
• Excellent communication and interpersonal skills, able to work well as part of a close-knit team.
• Orientation towards customer service and demonstrated experience with following up on commitments.
• Ability to set priorities and meet critical deadlines.
• Documentation skills; ability to organize materials for audit compliance and verification of results. Complete tasks with high level of accuracy.
• Strong experience with Excel, Word, PowerPoint, Outlook (or equivalent).
• Ability to successfully learn and use payroll software required for this role.
• Must be able to understand and adhere to the laws regarding the protection of confidential information and security of employee data.
• Ability to understand and take directions.
• Ability to synthesize information and understand when to seek assistance of other staff in answering questions.
• Knowledge (or ability to learn) software programs: PeopleSoft HR, Internet Explorer, Word, Outlook, Excel, PIMS/Key Master.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to two years of experience in preparing and processing payroll/personnel documents required. Bachelor’s degree in related field preferred.

Experience with similar job duties preferred.

Position will need to work at the CSULB Payroll Office location 3 - 4 days per week regularly, except during peak periods when 5 days per week is needed in the office. Remote work is possible 1 - 2 days per week. Ability to work remotely is subject to change.

Department

Payroll Services

Classification

Payroll Technician II

Compensation

CSU Classification Salary Range: $3,505 - $6,005 per month. Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

Full-time temporary position for one year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY. It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

California State University Long Beach is an Affirmative Action/Equal Opportunity Employer that is strongly committed to promoting diversity in all areas of the campus community. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

CSU Vaccination Policy

The CSU requires faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to COVID19-Staff-Info@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.