Payroll Technician I

Job Summary

Under immediate supervision of the Supervisor, Payroll Services, this position follows general instructions and well-defined procedures and practices to perform standardized payroll and personnel transactions for specific actions, categories of employee or campus departments.

Key Responsibilities

• Personnel/Payroll Information Management System (PIMS) Payroll Processing for Salaried and Hourly Employees - Under immediate supervision of the Payroll Supervisor and additional oversight by higher level payroll technicians, the Payroll Tech I will process payroll and related personnel documents using the State Controller's Office PIM/PIP payroll system.
• Customer service to assist employees and departments - Tactfully and clearly explain basic procedures and policies to individuals and departments who have minimal knowledge of payroll and personnel related processes and procedures. Interfaces with employees when problems with pay arises. Determines necessary procedures to remedy situations. Work cooperatively with colleagues, staff, management, faculty and students.
• File maintenance - Back up counter during peak periods or as requested. Prepares or assists in preparation of special projects. Files transactions according to the department's filing system.
• Payroll accounts receivables (AR) tracking - Research outstanding payroll and benefits accounts receivable and salary advance balances. Assures employee due process occurs whenever overpayments result in an AR account receivable to be established against an employee. This is most appropriate accomplished in a written form.
  
  

Knowledge Skills and Abilities

The candidate should possess adequate, transferable experience in HR, payroll, financial, or related administrative functions, along with the ability to take direction, assimilate information, and learn all aspects of the role. They must be capable of independently interpreting and applying policies and procedures in alignment with CSU guidelines and accurately entering data with zero errors into systems such as PJMS and PeopleSoft HR. Strong analytical skills are essential for reviewing detailed numerical records, identifying and correcting errors, and resolving issues effectively. The role requires attention to detail, the ability to meet deadlines under pressure and frequent interruptions, and proficiency in complex arithmetic computations. Excellent public-facing communication skills, solid command of English grammar, spelling, and punctuation, and familiarity with general office procedures are also necessary. A team-oriented, self-starting attitude is key to thriving in this environment.

Ability to communicate with an ethnically and culturally diverse campus community. Ability to follow all university policies, procedures, and guidelines including but not limited to safety, civility, information security, and non-discrimination policies and procedures. Ability to contribute to a positive university experience for each and every student, and assist in achieving the university's commitment to a "vision of excellence."

Education and Experience

Equivalent to one year of experience in preparing and processing payroll/personnel documents required.

Physical Summary

• Sedentary work - Involves mainly sitting. Walking and standing are minimal. Lifting is limited to lightweight objects. (10 pounds or less).
  
  

Department

HR Service Group

Classification

Payroll Technician I

Compensation

Salary placement is determined by the education, experience, and qualifications the candidate brings to the position, internal equity, and the hiring department’s fiscal resources.

Hiring Range: The hiring range for this position is $4,166 - $4,583

per month commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: The CSU Classification Salary Range for this position is $3,680 - $5,961 per month.

Benefits

Excellent benefits through CalPERS (health, vision, dental), tuition fee waiver, generous vacation and sick leave, and 14 paid holidays each year.

Time Base

1.0 time-base, 40 hours per week.

Duration of Appointment

This is a temporary position for 1 year with no permanent status granted. Temporary assignments may expire prior to the ending date.

Application Procedures

Click Apply Now to complete the CSULB Online Employment Application.

PLEASE FILL OUT THE APPLICATION COMPLETELY

It is important that all sections of the on-line application are filled out completely and accurately. Please include all relevant education and experience. Your application will be used to determine whether you meet the minimum qualifications for this position.

Additional Information

A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSULB will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Due to the nature of this position, current CSULB employees are subject to a criminal record check unless they have successfully completed a criminal background check through CSULB within the past 12 months.

CSULB is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

California State University Long Beach expects respectful, professional behavior from its employees in all situations. Acts of harassment or abusive conduct are prohibited. Demonstrated appropriate professional behavior, treating others with civility and respect, and refusing to tolerate abusive conduct is expected of all employees.

Equal Employment Statement

Consistent with California law and federal civil rights laws, CSULB provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, national origin, or other protected status. CSULB complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Accommodations

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact StaffHR-Accommodations@csulb.edu.

Out of State Employment Policy

California State University, Long Beach, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.