Project Manager/Administrative Assistant

About Us:

CAMP IT Conferences is a dynamic and innovative organization committed to delivering impactful conferences across various IT industries. We are seeking a detail-oriented, organized, and proactive individual to join our team as a Project Manager/ Administrative Assistant. This role will support the planning, coordination, and execution of 20 annual conferences, ensuring seamless operations and an exceptional experience for all attendees and sponsors.

Key Responsibilities:

· Assist in the planning and coordination of conferences, from inception to completion.

· Manage conference schedules, including speaker bookings, venue arrangements, and logistics coordination.

· Communicate with sponsors and venue to ensure timely delivery of event requirements.

· Maintain and update event-related documentation, such as attendee lists, registration data, and budget tracking.

· Ensure compliance with event policies and timelines

· Provide on-site support during conferences to handle any immediate logistical needs and ensure smooth operations.

· Provide administrative support to the company president

· Create and update conference webpages

· Update and maintain company website pages for each conference via WordPress (adding/editing session information, linking pages, adding media/logos, etc.)

· Update and maintain forms in Wufoo

· Communicate day of conferences with sponsors and attendees

Qualifications:

· Proven experience in project management, conference coordination, and related administrative roles.

· Strong organizational and time-management skills with the ability to handle multiple tasks and deadlines.

· Excellent written and verbal communication skills.

· Ability to work well under pressure and in a fast-paced environment.

· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), WordPress, Adobe and Wufoo

· Ability to work independently in small office environment

· Some travel required for on-site for pre-conference setup the day before conference (approx. 2 hours) as well as on-site conference management (approx. 7am – 5:30pm)

· Professional presentation and demeanor

· Bachelor's degree or equivalent experience

If you are passionate about project management and conference planning and are detail-oriented, and thrive in a fast-paced environment, we would love to hear from you. Apply today by submitting your resume and cover letter to Jaimie@CampConferences.com.

This is an in-person job.

Job Type: Part-time

Pay: $60,000.00 - $68,000.00 per year

Expected hours: 30 – 35 per week

Benefits:

• Flexible schedule
• Paid time off

Work Location: In person

Salary : $60,000 - $68,000