Surgical Procedure Scheduler

POSITION SUMMARY:

This position is responsible for the coordination of all inpatient/outpatient Hospital and Ambulatory Surgical Center procedures. This position maybe required to travel to all office locations to meet business needs, as requested.

ESSENTIAL JOB DUTIES:

• Coordinates all inpatient and outpatient hospital/ASC procedures for both invasive and non-invasive Cardiologists.
• Have proper decision-making skills to be able to efficiently schedule hospital procedures to accommodate physicians, patient, and hospital in a timely manner.
• Provide patients with accurate and legible instructions.
• Responsible for taking all provider calls on the Doctor line and acting upon requests/orders.
• Responsible for any follow-up of orders, notes, etc. for any procedures scheduled upon request from any outside facilities.
• Responsible for routing a procedure phone note to the physician/or having scheduling arrange an office visit with the provider for any ERI patients in the office.
• Responsible for working with the back-office manager to ensure communication with physicians and procedures team regarding any concerns.
• Schedule in-patient procedures with the best possible physician and hospital location.
• Create Document for Auth Team to obtain authorization from insurance companies for scheduled hospital procedures.
• Place procedure on Physician Schedule in athenaPractice and document appropriately in patient?s chart.
• Send the appointment to Physician through outlook calendar and copy appropriate device reps
• Responds to all documents in the Procedure Scheduling bucket and addresses flags daily.
• Retrieve daily VM's and return the calls and/or create a note to follow up accordingly.
• Responsible for checking the Faxcom folder for Procedure Scheduling and addressing all documents received and answer all emails.
• Faxes all relevant records to outside facilities when scheduling patient?s procedure.
• Notify Advanced Practice Provider of outpatient treadmills at hospitals for the week prior by sending outlook invite to responsible Advanced Practice Providers.
• Responsible for keeping the Pacemaker Tracking/Allocation spreadsheet up to date at all times.
• Other duties as assigned per the need of the organization and within scope of licensure.