What are the responsibilities and job description for the People Operations Coordinator position at CareATC?
At CareATC, we genuinely believe in revolutionizing employer-sponsored healthcare. We're passionate about our mission and deeply committed to providing exceptional, patient-centered solutions for our clients and their employees.
CareATC Tulsa Corporate Support Center11
Deliver a Strong Start for New Team Members in a Purpose-Driven Healthcare Organization
Tulsa, OK | On-site | Monday–Friday, 8:00 AM–5:00 PM
What CareATC Is Different (And Why You’ll Love It Here)
At CareATC, we operate within an employer-sponsored healthcare model that prioritizes people, consistency, and quality. Our teams support clinicians and employees in a collaborative, professional environment with predictable schedules and clear expectations—allowing everyone to focus on meaningful work that supports better health outcomes.
CareATC Advantages Include
The People Operations Coordinator supports the People Services and Talent Acquisition teams by managing onboarding logistics, maintaining clinical licensure and certification compliance, and providing essential People Operations and administrative support.
This role serves as the “bridge” between offer acceptance and day one, while also ensuring ongoing audit readiness and a positive employee experience for our clinical and corporate teams.
What You’ll Do
Onboarding & New Hire Integration
Committed. Optimistic. Reliable. Empathetic.
Ready to Shape a Better Healthcare Experience?
If you’re looking for a role where your organization, communication, and attention to detail directly support employee experience, compliance, and care delivery—we’d love to hear from you.
Apply today and help create a strong start for every CareATC team member.
We believe that a diverse and inclusive workplace is essential to our success. We are committed to fostering a culture where everyone feels valued, respected, and empowered to reach their full potential. CareATC provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, age, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact us at recruiting@careatc.com to request accommodations. When contacted for a job opportunity, please beware of scammers and DO NOT provide personal information if you did not initiate the inquiry.
If the position is not posted on the CareATC website, the job does not exist. Thank you!
CareATC Tulsa Corporate Support Center11
Deliver a Strong Start for New Team Members in a Purpose-Driven Healthcare Organization
Tulsa, OK | On-site | Monday–Friday, 8:00 AM–5:00 PM
What CareATC Is Different (And Why You’ll Love It Here)
At CareATC, we operate within an employer-sponsored healthcare model that prioritizes people, consistency, and quality. Our teams support clinicians and employees in a collaborative, professional environment with predictable schedules and clear expectations—allowing everyone to focus on meaningful work that supports better health outcomes.
CareATC Advantages Include
- Comprehensive benefits package, including Medical, Dental, Vision, 401(k), Paid Time Off, Disability & Life Insurance, and a Wellness Program
- Clinic and medication services at low or no cost for employees and eligible dependents
- Access to telehealth primary care services at no or low cost for you and your dependents
- Weekday schedule with no nights, weekends, or holidays
- Stable, on-site role with strong cross-functional collaboration
- Mission-driven organization focused on long-term impact and compliance
The People Operations Coordinator supports the People Services and Talent Acquisition teams by managing onboarding logistics, maintaining clinical licensure and certification compliance, and providing essential People Operations and administrative support.
This role serves as the “bridge” between offer acceptance and day one, while also ensuring ongoing audit readiness and a positive employee experience for our clinical and corporate teams.
What You’ll Do
Onboarding & New Hire Integration
- Coordinate pre-employment activities, including background checks, drug screens, licensure verification, and onboarding documentation
- Manage I-9 documentation and employment paperwork with accuracy and timeliness
- Communicate proactively with candidates and internal stakeholders to ensure a smooth onboarding experience
- Support welcome activities, welcome kits, ID badge processing, and new hire communications
- Distribute new hire reports to key stakeholders
- Track and monitor clinical licenses, certifications, and registries (e.g., RN, LPN, BLS, ACLS)
- Perform primary source verification through state boards and registries
- Notify employees and leaders of upcoming expirations to prevent compliance gaps
- Maintain accurate, audit-ready digital compliance records
- Respond to employee questions and requests with professionalism and care
- Maintain physical and digital employee files in accordance with HIPAA and AAAHC standards
- Assist with employee engagement activities, internal communications, and wellness initiatives
- Provide general administrative and office support as needed
- 1–3 years of experience in Human Resources, People Operations, or onboarding coordination (healthcare experience preferred)
- Experience working in an HRIS such as Workday (strongly preferred)
- Strong organizational skills with excellent attention to detail
- Professional written and verbal communication skills
- Ability to manage multiple priorities in a structured, deadline-driven environment
- Discretion and comfort handling confidential employee and clinical information
Committed. Optimistic. Reliable. Empathetic.
Ready to Shape a Better Healthcare Experience?
If you’re looking for a role where your organization, communication, and attention to detail directly support employee experience, compliance, and care delivery—we’d love to hear from you.
Apply today and help create a strong start for every CareATC team member.
We believe that a diverse and inclusive workplace is essential to our success. We are committed to fostering a culture where everyone feels valued, respected, and empowered to reach their full potential. CareATC provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, sex, national origin, age, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal state or local laws. If you require reasonable accommodation to complete a job application, pre-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact us at recruiting@careatc.com to request accommodations. When contacted for a job opportunity, please beware of scammers and DO NOT provide personal information if you did not initiate the inquiry.
If the position is not posted on the CareATC website, the job does not exist. Thank you!