What are the responsibilities and job description for the Personal Assistant position at Career Group?
Our client, a prestigious family office based out of San Francisco, is looking for a motivated Personal Assistant to support head of household. The ideal candidate is a highly organized and polished individual who is able to multitask, pay attention to details, and handle a constantly changing schedule. A love for fashion is a huge plus! Must be able travel with Principal.
Salary Range:
$130,000-$150,000k base OT generous benefits
Responsibilities:
- Schedule and coordinate Principal’s calendar; schedule calls & meetings, coordinate activities, manage relationships and information flow with all business associates,
- Schedule and confirm personal appointments and reservations
- Wardrobe consulting
- Arrange worldwide travel and accommodations of Principal’s business and personal travel
- Accompany principal on trips including packing and unpacking
- Coordinate flight schedule with Aviation Team
- Book accommodations and reserve ground transportation between airport, hotel, board meetings, and outside dinners
- Assist with receiving, screening, and routing incoming telephone calls, mail, publications and correspondence; proactively handle information requests and maintain call log
- Organize, package, ship and receive deliveries and packages for household and Principal
- Collaborate with Estate Manager to assist managing the Estate and grounds
- Coordinate events taking place at the Estate in conjunction with other Estate staff (Estate Manager, Executive Assistant, Personal Chef, and Housekeeper)
- Assist with organization of areas of the Estate, including stocking miscellaneous household items
- Assist with purchasing gifts and errands
- Maintain files in an organized manner with appropriate safeguarding of confidential information
- Help pack and unpack Principal
- Travel as needed
- 5 days on site
- Overtime required
Requirements:
- Excellent interpersonal skills to establish and maintain support
- Superior process and time management skills
- Tech savvy candidate who can leverage technology and is proficient in modern technology including knowledge of MS Office Suite (particularly Microsoft Outlook)
- Understanding that the highest levels of confidentiality and discretion are required at all times
- General understanding of household mechanical systems, appliances, technology and routine maintenance practices of these systems
- Must be a self-starter and team player
- Flexible scheduling with availability to work overtime
- Valid driver’s license
- 4-Year degree from accredited college or university preferred
Please submit your resume to apply!
You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting workgrades.com/home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.
Salary : $130,000 - $150,000
