What are the responsibilities and job description for the Executive Assistant position at Career Group?
Our client, an Interior Design firm, is seeking a highly organized Executive Assistant to support their CEO in Hudson, NY. This full-time role includes calendar management, travel coordination, and daily personal and business support. Ideal candidates are tech-savvy, detail-oriented, and comfortable in a fast-paced, creative environment!
Key Responsibilities:
- Provide comprehensive personal and business support to the CEO
- Manage and coordinate the CEO’s calendar up to a year in advance
- Monitor and organize email inbox, including summarizing messages and creating actionable to-do lists
- Oversee general office operations: answer phone calls, manage incoming/outgoing mail and packages, and maintain a clean, orderly workspace
- Maintain inventory and manage the sample library; order office supplies as needed
- Handle sensitive and confidential information with a high degree of discretion
- Coordinate complex travel arrangements
- Respond to new client inquiries and conduct initial intake calls
- Support the creative team in preparing design presentations
- Manage project close-outs, including vendor/client gifting
- Update and maintain company website as needed
Qualifications:
- 2–5 years of experience in an Executive Assistant or similar administrative role
- Strong time management, organization, and multitasking skills
- Proficiency in Google Workspace, Microsoft Office, and Excel
- Exceptional phone etiquette and verbal/written communication skills
- Familiarity with Canva, AutoCAD, and basic web development is a plus
- Detail-oriented, adaptable, and eager to grow within the role
Position Details:
- Job Type: Full-time
- Salary: $50,000–$55,000 per year
- Benefits: 401(k), health insurance, paid time off
- Schedule: Monday to Friday, with occasional flexibility required
Please submit your resume for consideration!
You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.
Salary : $50,000 - $55,000
