What are the responsibilities and job description for the Accounts Payable Specialist position at Cascadia Healthcare?
Description
Description
The Accounts Payable Specialist will assist the Accounts Payable Team in coding invoices within the system and support multi-facilities accounts payable functions, as well as performing additional duties as needed within the Accounting Department. The ideal candidate will have a solid general accounting/bookkeeping background. The desire to understand the larger financial picture and ability to handle confidential information is critical to this position.
Responsibilities
Description
The Accounts Payable Specialist will assist the Accounts Payable Team in coding invoices within the system and support multi-facilities accounts payable functions, as well as performing additional duties as needed within the Accounting Department. The ideal candidate will have a solid general accounting/bookkeeping background. The desire to understand the larger financial picture and ability to handle confidential information is critical to this position.
Responsibilities
- Full cycle accounts payable to include data entry of invoices, reviewing invoices input by field AP personnel, checking for accuracy and proper/consistent facility and G/L classification
- Process all incoming accounts payable invoices (overhead expenses, expense reports, rents, etc.) in a timely manner
- Process and apply credit memos in the accounting software and communicate the applied credits to the vendor
- Responsible for the review of accuracy, appropriateness and legitimacy of invoices submitted for payment
- Timely research and resolution of any issues or discrepancies relating to invoices and expense reimbursements
- Assist the AP Coordinator with the AP weekly check run including printing checks, obtaining signatures and mailing checks
- Communicate with vendors regarding status of their account, either written or verbal
- Timely response to vendors, customers, coworkers and facility calls and emails
- Review vendor statements and reconcile monthly between accounting system and vendor
- Assist with monthly close processes
- Complete understanding of company chart of accounts and appropriate use of accounts
- Understanding Medicaid/Medicare cost reporting and related appropriate use of accounts
- Be a resource for the facility approvers, as questions arise regarding the accounts payables system
- Ensure all invoices are being approved and pushed through the payables system and are ready to be interfaced into the accounting software system
- Other duties as assigned by manager, which may include:
- General Ledger reconciliations
- Special projects – annual financial audit, physical inventory, annual tax prep and filing assistance, budget preparation assistance, intermittent work with independent accounting firm on various accounting related projects
- High school diploma or equivalent required; Business or Accounting degree preferred
- 2 Years of full cycle AP experience
- Ability to multi task
- Ability to meet deadlines
- Strong analytical skills, organizational and problem solving skills
- Detail-oriented with the ability to work in fast paced, often stressful environment
- Open to change and willing to learn new skills
- Ability to work diligently with attention to details under minimal supervision
- Excellent interpersonal, listening, and verbal communication skills
- Computer skills - Microsoft Office (Word, Excel, Outlook)
- Overtime may be required
- Excellent written and verbal communication skills
- Ability to follow up on pending issues
- Proficiency with Microsoft Dynamics GP preferred
Salary : $33,200 - $42,000