What are the responsibilities and job description for the Accounts Payable Manager position at Catholic Charities of the Archdiocese of Chicago?
Essential Functions of the position are detailed below, and include any physical requirements below that.
1. Oversees the daily and overall operations of the Accounts Payable Department, including vendor management, invoice processing, issuing payments, expense reporting, month end close, and compliance with all regulatory requirements
2. Responsible for coaching, supervising, training, and the professional development of the Accounts Payable team
3. Assigns work to staff and ensures the work is performed in an efficient, prompt, professional and accurate manner, while providing guidance, when necessary
4. Works collaboratively with other staff, departments, and vendors to resolve any payment issues and identify and implement opportunities for streamlining operations
5. Handles all vendor and employee complaints as well as crisis situations in consultation with his/her supervisory chain, and in compliance with Agency/Programmatic policies and procedures and treats each case with sensitivity and expedience
6. Responsible for planning, analyzing, and problem solving for any Accounts Payable-related issues
7. Completes ad hoc analysis and routine reporting
8. Completes all IRS 1099-MISC, 1099-NEC, 1042 and 945 reporting, as applicable, in collaboration with his/her manager
9. Works collaboratively with Agency IT staff and outside vendors update or troubleshoot the Agency's Accounts Payable systems
10. Plans, coordinates, and provides training to Agency staff regarding the Agency's invoice processing and the Agency's Accounts Payable policies and procedures
PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.
X Kneel and move from sitting, bending, kneeling or standing multiple times a day.
X Push and pull objects up to 25 pounds
X Climb up and down up to 6 flights of stairs at a time.
X Lift up to 25 pounds.
Additional Requirements:
Other Requirements Comply with program and/or Agency requirements related to (check all that apply).
X Background check, including any program specific requirements.
Physical examination
TB Testing
Drug Testing
Driver's License and reliable transportation
Agency-specified automobile insurance
X Additional Requirements: May be required to work outside of regular scheduled work hours, as needed.
Immediate Supervisor: Director of Disbursement Services
Directly Supervises: Accounts Payable Staff
Indirectly Supervises: N/A
Education and Experience Requirements:
Relevant Education:
Preferred: Bachelor's Degree in Accounting, Business, Social Services, or a related field
Minimum: Associate's Degree in Accounting, Business, Social Services, or a related field
Relevant Experience:
Preferred: 7 years of financial or business-related experience
7 years supervisory experience
3 years IRS 1099 regulations experience
Minimum:5 years of financial or business-related experience
5 years supervisory experience
1-2 years IRS 1099 regulations experience
Certification/Licensure:
Preferred: N/A
Minimum: N/A
1. Oversees the daily and overall operations of the Accounts Payable Department, including vendor management, invoice processing, issuing payments, expense reporting, month end close, and compliance with all regulatory requirements
2. Responsible for coaching, supervising, training, and the professional development of the Accounts Payable team
3. Assigns work to staff and ensures the work is performed in an efficient, prompt, professional and accurate manner, while providing guidance, when necessary
4. Works collaboratively with other staff, departments, and vendors to resolve any payment issues and identify and implement opportunities for streamlining operations
5. Handles all vendor and employee complaints as well as crisis situations in consultation with his/her supervisory chain, and in compliance with Agency/Programmatic policies and procedures and treats each case with sensitivity and expedience
6. Responsible for planning, analyzing, and problem solving for any Accounts Payable-related issues
7. Completes ad hoc analysis and routine reporting
8. Completes all IRS 1099-MISC, 1099-NEC, 1042 and 945 reporting, as applicable, in collaboration with his/her manager
9. Works collaboratively with Agency IT staff and outside vendors update or troubleshoot the Agency's Accounts Payable systems
10. Plans, coordinates, and provides training to Agency staff regarding the Agency's invoice processing and the Agency's Accounts Payable policies and procedures
PLEASE NOTE: Essential functions include all other duties and responsibilities as assigned.
X Kneel and move from sitting, bending, kneeling or standing multiple times a day.
X Push and pull objects up to 25 pounds
X Climb up and down up to 6 flights of stairs at a time.
X Lift up to 25 pounds.
Additional Requirements:
Other Requirements Comply with program and/or Agency requirements related to (check all that apply).
X Background check, including any program specific requirements.
Physical examination
TB Testing
Drug Testing
Driver's License and reliable transportation
Agency-specified automobile insurance
X Additional Requirements: May be required to work outside of regular scheduled work hours, as needed.
Immediate Supervisor: Director of Disbursement Services
Directly Supervises: Accounts Payable Staff
Indirectly Supervises: N/A
Education and Experience Requirements:
Relevant Education:
Preferred: Bachelor's Degree in Accounting, Business, Social Services, or a related field
Minimum: Associate's Degree in Accounting, Business, Social Services, or a related field
Relevant Experience:
Preferred: 7 years of financial or business-related experience
7 years supervisory experience
3 years IRS 1099 regulations experience
Minimum:5 years of financial or business-related experience
5 years supervisory experience
1-2 years IRS 1099 regulations experience
Certification/Licensure:
Preferred: N/A
Minimum: N/A
Education and Experience Requirements:
Relevant Education:
Preferred: Bachelor's Degree in Accounting, Business, Social Services, or a related field
Minimum: Associate's Degree in Accounting, Business, Social Services, or a related field
Relevant Experience:
Preferred: 7 years of financial or business-related experience
7 years supervisory experience
3 years IRS 1099 regulations experience
Minimum: 5 years of financial or business-related experience
5 years supervisory experience
1-2 years IRS 1099 regulations experience
Certification/Licensure:
Preferred: N/A
Minimum: N/A
Relevant Education:
Preferred: Bachelor's Degree in Accounting, Business, Social Services, or a related field
Minimum: Associate's Degree in Accounting, Business, Social Services, or a related field
Relevant Experience:
Preferred: 7 years of financial or business-related experience
7 years supervisory experience
3 years IRS 1099 regulations experience
Minimum: 5 years of financial or business-related experience
5 years supervisory experience
1-2 years IRS 1099 regulations experience
Certification/Licensure:
Preferred: N/A
Minimum: N/A
Accounts Payable Manager
Creative Financial Staffing (CFS) -
Chicago, IL
