What are the responsibilities and job description for the Accounts Payable Manager position at Creative Financial Staffing?
About the CompanyOur client is a well established non-for-profit food manufacturing organization who are looking to add an Accounts Payable Manager to their team. The company has enjoyed incredible success in the last few years' and are seeking a candidate with an Accounts Payable background to join their team as they continue their expansion.
Reasons to Work Here:
* Strong medical / dental / vision
* Hybrid working
* 401k match
* Discretionary bonus
* $3,000 of personal wellness budget each year
* Strong mission statement and ethical company
GENERAL DESCRIPTION:
The Accounts Payable Manager is responsible for overseeing the day-to-day accounts payable function, reporting, and reconciliations. The Manager is responsible for maintaining accurate records regarding payments, processing payments, and overseeing the accounts payable function from start to finish.
The Accounts Payable Manager should be focused on optimizing the payable processes, building relationships both internally and externally, providing hands-on leadership to the team, identifying opportunities to improve efficiency and metrics, and supporting senior leadership in financial decisions.
KEY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
1. Performs accounting functions for financial statement accounts, with a focus on financial operations activities related to purchasing, accounts payable, and asset management.
2. Manages and supervises the accounts payable department and staff.
3. Ensures that systems, policies, and procedures adhere to Food Depository policies.
4. Ensures that the accounts payable financial obligations are met efficiently, accurately, and timely.
5. Completes all tax-related processes for the payment function, including the 1099 and 1096 tax filings.
6. Prepares and adheres to weekly financial metrics around expenditures, payments, and vendor analysis.
7. Oversees all payment transactions including ACH, wires, and paper checks.
8. Oversees all data entry, validation, and processing of various types of purchase orders, contracts, and invoices.
9. Reviews all employee expense reimbursements to ensure compliance with company policies.
10. Develops, implements, and enforces accounting controls, internal policies and procedures to ensure accurate financial reporting. Develops new workflows and efficiencies as needed.
11. Models financial stewardship in decision making and encourages others to be financial stewards.
12. Ensures operation performance measurements and productivity levels of direct reports are met. Interviews and trains new employees, takes disciplinary action when appropriate, conducts conflict resolution, and performs annual performance reviews for all direct reports.
13. Serves as a resource on technical matters relating to financial statements by keeping up to date with Generally Accepted Accounting Principles (GAAP) and all accounts payable matters.
14. Acts as Subject Matter Expert (SME) as Finance/Accounting partner with all Food depository teams, including critical IT projects such as Procurement/Accounts Payable system build, Expense Reimbursement system, and new capital projects/payments.
QUALIFICATIONS:
• Bachelor's degree in Accounting required;
• 5-7 years accounting experience with an accounts payable focus required.
• Strong working knowledge of accounts payable, general ledger, expense reimbursement.
• Ability to communicate, both orally and in writing, complex technical issues in a clear, concise matter, to individuals with little or no technical background.
• Proficiency in MS Office- Word, Excel, Access, Outlook
• Experience with accounting software and/or databases.
• Ability to take initiative by identifying problems, conceptualizing resolutions, and implementing change.
• Attention to detail and the ability to prioritize and manage projects to ensure all deadlines are met is essential.
• Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.
#CFSMAR2023
CB2
Reasons to Work Here:
* Strong medical / dental / vision
* Hybrid working
* 401k match
* Discretionary bonus
* $3,000 of personal wellness budget each year
* Strong mission statement and ethical company
GENERAL DESCRIPTION:
The Accounts Payable Manager is responsible for overseeing the day-to-day accounts payable function, reporting, and reconciliations. The Manager is responsible for maintaining accurate records regarding payments, processing payments, and overseeing the accounts payable function from start to finish.
The Accounts Payable Manager should be focused on optimizing the payable processes, building relationships both internally and externally, providing hands-on leadership to the team, identifying opportunities to improve efficiency and metrics, and supporting senior leadership in financial decisions.
KEY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS:
1. Performs accounting functions for financial statement accounts, with a focus on financial operations activities related to purchasing, accounts payable, and asset management.
2. Manages and supervises the accounts payable department and staff.
3. Ensures that systems, policies, and procedures adhere to Food Depository policies.
4. Ensures that the accounts payable financial obligations are met efficiently, accurately, and timely.
5. Completes all tax-related processes for the payment function, including the 1099 and 1096 tax filings.
6. Prepares and adheres to weekly financial metrics around expenditures, payments, and vendor analysis.
7. Oversees all payment transactions including ACH, wires, and paper checks.
8. Oversees all data entry, validation, and processing of various types of purchase orders, contracts, and invoices.
9. Reviews all employee expense reimbursements to ensure compliance with company policies.
10. Develops, implements, and enforces accounting controls, internal policies and procedures to ensure accurate financial reporting. Develops new workflows and efficiencies as needed.
11. Models financial stewardship in decision making and encourages others to be financial stewards.
12. Ensures operation performance measurements and productivity levels of direct reports are met. Interviews and trains new employees, takes disciplinary action when appropriate, conducts conflict resolution, and performs annual performance reviews for all direct reports.
13. Serves as a resource on technical matters relating to financial statements by keeping up to date with Generally Accepted Accounting Principles (GAAP) and all accounts payable matters.
14. Acts as Subject Matter Expert (SME) as Finance/Accounting partner with all Food depository teams, including critical IT projects such as Procurement/Accounts Payable system build, Expense Reimbursement system, and new capital projects/payments.
QUALIFICATIONS:
• Bachelor's degree in Accounting required;
• 5-7 years accounting experience with an accounts payable focus required.
• Strong working knowledge of accounts payable, general ledger, expense reimbursement.
• Ability to communicate, both orally and in writing, complex technical issues in a clear, concise matter, to individuals with little or no technical background.
• Proficiency in MS Office- Word, Excel, Access, Outlook
• Experience with accounting software and/or databases.
• Ability to take initiative by identifying problems, conceptualizing resolutions, and implementing change.
• Attention to detail and the ability to prioritize and manage projects to ensure all deadlines are met is essential.
• Ability to work independently and meet deadlines in a fast-paced team environment with minimum supervision; Ability to work efficiently and accurately with details and fluctuating work volumes.
#CFSMAR2023
CB2
Accounts Payable Manager
Catholic Charities of the Archdiocese of Chicago -
Chicago, IL
