What are the responsibilities and job description for the ADMINISTRATIVE OFFICE ASSISTANT III/PT position at Central Michigan University?
This position coordinates and organizes the day-to-day operations of the Office of Indigenous Affairs, the Student Transition Enrichment Program (STEP) and Lesbian, Gay, Bi-sexual, Transgendered and Queer (LGBTQ) Services & Gender Equity Programs.
Required Qualifications
High school diploma or GED.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Four years of qualifying experience or a combination of education and experience that equates to four years.
Experience with Microsoft Word.
Customer service experience.
Spreadsheet and/or database experience.
Organizational skills with strong attention to detail.
Demonstrated positive interpersonal skills.
Effective verbal and written communication skills.
Ability to project a positive attitude.
Ability to manage multiple projects and meet deadlines with accurate results.
Ability to compose, proofread and edit correspondence.
Ability to perform the essential functions of the job.
Preferred Qualifications
Ability to work with diverse populations, organizations and programs.
Understanding of and sensitivity to diverse issues.
Knowledge of specific software programs and/or mainframe/systems skills (i.e. Excel, Outlook, SAP).
Demonstrated ability to design/maintain web pages.
Knowledge of university policies, structure and programs.
Understanding of and sensitivity to diverse issues.
Knowledge of specific software programs and/or mainframe/systems skills (i.e. Excel, Outlook, SAP).
Demonstrated ability to design/maintain web pages.
Knowledge of university policies, structure and programs.
Duties & Responsibilities
Programming support:
Ensures office functions run smoothly by making day-to-day decisions, following guidelines set by the Director(s) and Academic Advisor of OIA, LGBTQ , and STEP and university policy and procedures.
Provides administrative support to the Director(s), Academic Advisor, and Coordinator(s) and programs/projects associated with each office/program.
Serves as admin secretarial support for OIA and LGBTQ for approximately 40% of the time each.
Serves as administrative secretarial support for STEP for approximately 20% of the time.
Performs and coordinates scheduling tasks and support services associated with 20 events, prepares and makes arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts while ensuring that materials and support data are provided.
Assists in coordination of the annual Pow Wow.
Budgetary coordination:
Maintains and analyzes complex budgetary records by performing bookkeeping related duties such as reconciling, monitoring, and tracking expenditures, preparing budget statements, and making recommendations regarding projected budgets for OIA, LGBTQ , and STEP.
Prepares spreadsheets and works closely with student employment to ensure the department(s) receive and use the College Work Study (CWS) available, while monitoring accounts and transferring funds as needed.
Meeting and documentation support:
Prepares agendas/materials and takes minutes for appropriate meetings, as needed.
Researches, organizes, priorities, prepares, and documents communication (phone calls, emails, letters, memos, etc.) for internal/external delivery; exercises judgment and discretion.
Establishes and maintains various filing and records management systems.
Customer service/student support:
Receives and screens calls from visitors, determines which are priority matters and alerts Director(s) accordingly.
Maintains confidentiality of sensitive issues.
Promotes excellent teamwork and communication with all team members.
Office management/coordination:
Reviews timeclock plus entries for the department
Communicates with faculty, staff, students, visitors, parents, and outside agencies on matters relating to diversity, collaborations/partnerships, and OIA, LGBTQ , STEP. Assists in hiring processes and oversight of student program assistants and graduate assistants.
Miscellaneous:
Conducts special projects and assignments as directed by the Director(s), Academic Advisor, or Coordinator(s), using a high level of autonomy.
Performs other secretarial duties associated with a program/project or process.
Oversees and updates websites associated with all departments/programs.
Performs additional duties as assigned.
Ensures office functions run smoothly by making day-to-day decisions, following guidelines set by the Director(s) and Academic Advisor of OIA, LGBTQ , and STEP and university policy and procedures.
Provides administrative support to the Director(s), Academic Advisor, and Coordinator(s) and programs/projects associated with each office/program.
Serves as admin secretarial support for OIA and LGBTQ for approximately 40% of the time each.
Serves as administrative secretarial support for STEP for approximately 20% of the time.
Performs and coordinates scheduling tasks and support services associated with 20 events, prepares and makes arrangements for major meetings, conferences, exhibits, travel, or other related duties for both internal and external contacts while ensuring that materials and support data are provided.
Assists in coordination of the annual Pow Wow.
Budgetary coordination:
Maintains and analyzes complex budgetary records by performing bookkeeping related duties such as reconciling, monitoring, and tracking expenditures, preparing budget statements, and making recommendations regarding projected budgets for OIA, LGBTQ , and STEP.
Prepares spreadsheets and works closely with student employment to ensure the department(s) receive and use the College Work Study (CWS) available, while monitoring accounts and transferring funds as needed.
Meeting and documentation support:
Prepares agendas/materials and takes minutes for appropriate meetings, as needed.
Researches, organizes, priorities, prepares, and documents communication (phone calls, emails, letters, memos, etc.) for internal/external delivery; exercises judgment and discretion.
Establishes and maintains various filing and records management systems.
Customer service/student support:
Receives and screens calls from visitors, determines which are priority matters and alerts Director(s) accordingly.
Maintains confidentiality of sensitive issues.
Promotes excellent teamwork and communication with all team members.
Office management/coordination:
Reviews timeclock plus entries for the department
Communicates with faculty, staff, students, visitors, parents, and outside agencies on matters relating to diversity, collaborations/partnerships, and OIA, LGBTQ , STEP. Assists in hiring processes and oversight of student program assistants and graduate assistants.
Miscellaneous:
Conducts special projects and assignments as directed by the Director(s), Academic Advisor, or Coordinator(s), using a high level of autonomy.
Performs other secretarial duties associated with a program/project or process.
Oversees and updates websites associated with all departments/programs.
Performs additional duties as assigned.
Supervision Exercised
None.
Message to Applicants
Central Michigan University is dedicated to fostering an environment that is reflective of the communities we serve. We are especially interested in highly qualified candidates who will advance and promote CMU’s mission, vision, and leadership standards.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Monday, August 18th, 2025.
You must submit an on-line application in order to be considered as an applicant for this position.
Cover letters may be addressed to the Hiring Committee.
This position will remain open until filled. The university reserves the right to close the recruitment process once a sufficient applicant pool has been identified. For best consideration, please submit application materials on or before Monday, August 18th, 2025.
Employee Group
Office Professional
Staff Pay Level
6
Pay Range
Minimum Starting Rate: $18.00 per hour
Division
Student Affairs
Department
Indigenous Affairs
Position Status
Regular
Position End Date
Employment Status
Part-Time
FTE
0.62
Position Type
10 month
Weekly Work Schedule
4 days per week/ 32 hours a week/ August to May
Location
Mount Pleasant, MI
About the Department
About CMU
Central Michigan University has a more than 125-year legacy of preparing students to become leaders and changemakers in their communities and in their personal and professional lives.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
We serve nearly 15,500 students on our Mount Pleasant campus, in satellite locations around the state and throughout the country, and through flexible online programs. Many of our approximately 300 undergraduate, master’s, specialist and doctoral programs in the arts, media, business, education, human services, health professions, liberal arts, social sciences, medicine, science and engineering are nationally ranked for excellence.
CMU leads the nation in leadership development programming through our Sarah R. Opperman Leadership Institute, and we are proud to be among only 5% of U.S. universities in the top two Carnegie research classifications. Our faculty work with graduate and undergraduate students in areas such as Great Lakes research, medical innovation, engineering technology and more.
Central is home to 17 men’s and women’s Division 1 sports including football, basketball, gymnastics, baseball, wrestling and more. Our student-athletes achieve great success in competition and in the classroom, capturing Mid-American Conference championships and maintaining an average cumulative GPA of 3.17.
CMU is located in Mount Pleasant, a community that blends the best of small-town living with big-city amenities. It’s part of the culturally varied and vibrant Great Lakes Bay Region that also includes Saginaw, Bay City, Midland and the state’s largest Native American community, centered on the Saginaw Chippewa Isabella Reservation in Mount Pleasant.
Area residents enjoy the mix of outdoor activities, cultural events, shopping and dining options, and family attractions. Other major Michigan destinations and attractions — Lansing, Grand Rapids, Detroit, Traverse City, wineries, beaches, golf and ski resorts, and many more — are within easy reach of the city’s central location in Michigan’s Lower Peninsula.
CMU employees enjoy access to a nationally recognized wellness program along with health care and benefits that exceed regional, state and national norms.
CMU Leadership Standards
Central Michigan University is a place where we value students and work for their success, where we act as family, and where employees are engaged, appreciated and have extraordinary opportunities to make a difference.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
We intentionally maintain and strengthen the hallmark CMU culture that sets us apart from our peers by expecting CMU leaders and employees to model the following Leadership Standards and develop them within their teams.
Please review the Leadership Standards before applying for this position.
Salary : $18
