What are the responsibilities and job description for the Human Resources Assistant position at Cheeca Lodge and Spa?
Job Description
HR Assistant at Cheeca Lodge & Spa: Enhancing Team Engagement and Compliance
Join Our HR Team: At Cheeca Lodge & Spa in Islamorada, we are seeking an HR Coordinator dedicated to maintaining a positive and productive workplace. This role requires a proactive approach in handling daily HR responsibilities, supporting team members, and ensuring compliance with HR policies and procedures.
Key Responsibilities:
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Communication:
- Foster a welcoming environment by greeting and assisting team members and candidates warmly.
- Respond promptly and effectively to inquiries, ensuring team member and candidate satisfaction.
- Assist with HR Team in handling phone calls and resolving inquiries.
- Maintain consistent communication with other departments regarding HR matters such as new hire statuses and training schedules.
Human Resources:
- Manage the employee administration from recruitment through exit, including conducting orientations, processing new hire paperwork.
- Input and maintain accurate employee data in the ADP HR system and ensure all HR-related training compliance.
- Organize and schedule orientations with department heads, ensuring new hires are integrated efficiently.
- Coordinate with HR management to address and resolve employee issues promptly.
- Calling and scheduling new employees for their first day and onboarding
- Assist new hires with ADP onboarding (account creation and paperwork)
- Make copies of I-9 documents and enter info into ADP system
- Make nametags
- Enroll new employees on time clock
- Orientation scheduling - calling and scheduling new employees for class and also notifying managers
- Following up on employment verifications and creating employment verification letters for employees
- Filing and File management
- ADP password reset assistance
- 401K.com sign-up assistance
- Benefits enrollment notifications and assistance
- Info boards upkeep
- Monthly Birthday cards report and sending out the cards
- Monthly anniversary report and sending out anniversary cards and posting on info boards
Requirements:
- Bilingual English/Spanish or English/Creole
- Ability to be friendly and welcoming when asked the same questions over and over, or helping applicants and team members with various ADP processes multiple times a day.
- Administrative experience
- HR experience or degree a plus
- Exceptional interpersonal and communication skills.
- Detail-oriented with strong organizational and multitasking skills.
- Ability to handle sensitive information confidentially and interact professionally with all levels of management.
Why Join Cheeca Lodge & Spa: As an HR Coordinator at Cheeca Lodge & Spa, you will be instrumental in driving HR initiatives that support and enhance our resort's operations. We offer a dynamic work environment where you can showcase your HR expertise and contribute to our reputation for excellence. Join us to advance your career and help us maintain our status as a premier destination in the Florida Keys.
