What are the responsibilities and job description for the Executive Administrative Assistant position at Child Start, Inc.?
Child Start is seeking an Administrative Assistant for a full-time career opportunity in our central office, supporting our Executive Director and leadership team. The ideal candidate will be someone who is able to work and thrive in a dynamic, fast-paced environment, keep track of multiple priorities and projects, and ideally will have prior work experience supporting top executives. Applicant should be a perceptive, professional, and highly organized administrative professional prepared to support clerical and organizational needs of the agency, including logistics for Board and leadership meetings; keeping/transcribing accurate minutes during meetings; maintaining accurate records of donations; will be expected to provide additional support/assistance for Communications/Events functions; and other special projects as requested. Some of the essential functions expected of the candidate selected will be:
- Prepare/produce routine and special reports from source material, including confidential material.
- Helps manage the ED’s paper flow and stays on top of critical assignments. Comes up with ideas and make recommendations that will streamline work and identifies incidents that require immediate attention.
- Provide logistical support for Child Start events as requested.
- Complete a variety of special projects including creating PowerPoint presentations, spreadsheets, special reports, and agenda material.
- Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed.
- Responsible for any additional special or one-time projects that require organizational skills and particular or detail-oriented attention.
- Requires significant flexibility and adaptability as well as technical skills to meet deadlines in a fast-paced, fluid environment.
- Requires a proactive approach to problem-solving with strong decision-making skills.
