Fine Arts Administrative Assistant

Fine Arts Administrative Assistant

Part-Time, Hourly, Non-Exempt, 21 Hours per Week, 11 Months

Reports to the Director of Fine Arts

Schedule: Tuesday, Thursday, and Friday, 9:30 a.m.-4:30 p.m. with occasional nights and weekends as required

Description:

This eleven-month, part-time position reports to the Director of Fine Arts and supports the PK-12 Fine Arts Program.

Duties and Responsibilities:

Support all administrative functions of the Fine Arts Program including but not limited to photo archives, set-up and maintenance requests, event ticketing and box office, order placement and tracking, simple video editing for website and social media use, survey creation and tracking, Signup Genius creation and maintenance, Social Media account back-up, etc.

Occasional nights and weekends are required to support Fine Arts events. An advance calendar of events will be provided.

Required Skills:

Information Systems Proficiency in basic computer applications such as Microsoft Office (PowerPoint, Word, Excel).

Design Software Experience using Photoshop, Illustrator, Canva, and video editing software.

Communication Advanced excellent verbal, written and interpersonal communication skills.

Develops and maintains efficient internal communication processes to support the activities of the department/program. Represents the department/program in a professional manner, relays relevant information, and provides necessary follow up. Takes ownership of issues and concerns communicated to the department/program and provides follow-up to bring issues to conclusion. Perseveres to bring issues to conclusion.

Prioritization Using time efficiently and productively; prioritizing multiple tasks properly to meet deadlines; recognizing time constraints and adjusting work schedule to address them. Establishes and implements reporting systems. Independently identifies resources and practical processes for completing projects.

Problem Solving Ability to independently and collaboratively work through a problem to reach a positive solution.

Strategic Thinking Ability to think strategically to advance department goals.

Conflict Management Successfully identifying, confronting, defusing, and resolving interpersonal conflicts and disagreements in a positive and constructive manner; building consensus among others with very different perspectives.

CHCA is an equal opportunity employer. All qualified candidates will be considered.

Essential functions under the Americans with Disabilities Act may include any of the duties, knowledge and skills listed above. This list is illustrative only and is not a comprehensive listing of all functions and duties performed by employees in this position. Regular attendance is an essential function of this job.

The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS: While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; talk or hear; and taste or smell. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.

WORK ENVIRONMENT: The noise level in the work environment is usually moderate.

MENTAL FUNCTIONS: While performing the duties of this job, the employee is required to compare, analyze, communicate, copy, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills, compile and negotiate.

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