What are the responsibilities and job description for the Office Manager/Program Assistant position at City of Bloomington, IN?
Greets visitors, responds to in-person and telephone inquiries from the public and other City staff regarding CFRD programs and services. Refers visitors or callers to appropriate staff or City department, as necessary. Coordinates the scheduling and installation of the City Hall display case for internal and external use. Serves as the primary financial secretary for the department – coordinating purchasing, entering claims information in financial system, makes payments via purchase order, reconciles monthly statements and trains and assists CFRD staff on various related processes. Coordinates new staff and intern orientation. Provides training for staff and interns on front desk procedures. Provides administrative and clerical support to department staff, which includes, but is not limited to, coordinating bulk mailings, drafting documents and assisting with event registrations. Maintains, organizes and orders department supplies, collects and distributes mail and schedules rooms for various events including staff meetings and CFRD commission meetings. Provides trouble shooting for computer software and hardware issues. Works with ITS to repair or order computer related equipment and or software, as needed. Maintains up to date knowledge of social service agencies and keeps related informational brochures and other materials organized in the reception area. Assures that departmental brochures and materials are updated and displayed. Takes all reasonable steps to maintain a safe work environment,
Knowledge, Skills and Abilities
Additional Information
Salary: $36,091.94 - $41,505.74
Hours: Monday-Friday 8am - 5pm with minimal hours after 5 or on weekends as needed
Disclaimer
ANYONE WISHING TO APPLY FOR THIS POSITION WHO DOES NOT HAVE ACCESS TO A COMPUTER MAY APPLY AT CITY HALL, HUMAN RESOURCES DEPARTMENT (401 N MORTON STREET, SUITE 230).
AN EQUAL OPPORTUNITY EMPLOYER
La Igualdad De Oportunidades De Empleo Es La Ley.
The City of Bloomington does not discriminate on the basis of race, color, sex, ancestry, sexual orientation, gender identity, national origin, citizenship status, religion, age, veteran status, housing status or disability in employment or the provision of services.
The City of Bloomington validates authorization to work using eVerify. The City will provide the Social Security Administration and, if necessary, the Department of Homeland Security, with information from each new employee’s I-9 form to confirm work authorization.
Salary : $36,092 - $41,506