Administrative Manager

This is an advanced professional position.  This position is responsible for the development, instruction, research, planning, implementation, oversight, and monitoring of various budgetary and financial programs.  This position is responsible for consulting with division heads to determine their financial needs and priorities.  Emphasis of the work is on the development, coordination, and oversight of capital and operating plans, programs, and projects to meet departmental goals and objectives.  The incumbent performs needs assessments, planning and development of capital and operating budget programs and financial reports, and monitoring and revision of existing plans and programs.  Additionally, this position is responsible to coordinate various capital and operational projects that address various needs of the Department. Responsible for general management of the Transportation Department’s Capital and Operating Plan, accounting/financial reporting, procurement-related tasks, budget review, and preparation, and the accountability of expenses.  Develops, coordinates, and implements amendments and updates to the Adopted Transportation Master Plan, including policies, to ensure consistency with the City’s Comprehensive Plan and other City master plans and programs.

• Assist the Department Director in Executing the Departmental mission statements.
• Assists in preparing, reviewing, and monitoring the Departmental capital and operating budget and quarterly expenditure reports.
• Assist in preparing quarterly and annual certification reports for the Citizens’ Independent Transportation Trust (CITT) and coordinates with Budget and Finance Departments on CITT audits.
• Works with the Budget Department to ensure transportation projects and initiatives are appropriately funded and coordinates budget amendments as needed.
• Monitors and tracks the implementation of the City’s Adopted Transportation Master Plan, including coordinating with other departments’ master plans and programs, such as the City’s Resiliency Program and Neighborhood/Right-of-Way Improvement Projects, to ensure proper timing, funding levels, and implementation of transportation projects.   
• Assists staff with grant preparation, invoicing, reporting, and auditing.
• Works with the Planning Department on the implementation and oversight of the Mobility Fee Program to replace the Concurrency Mitigation Program.
• Assists in the monitoring and auditing of Active Strategy for the department, in order to ensure the integrity of the data entered in the database - the incumbent will work with the various department divisions to ensure that the information submitted is accurate and timely.
• Assists the Director with management and oversight of the new program budgeting, including preparing reports as needed. Amends and creates ordinances as needed.
• Assists the department in meeting the established DPIs and the Citywide Key Intended Outcomes (KIOs).
• Conducts analysis and prepares detailed reports outlining findings and trends in various technical areas specific to each discipline.
• Monitors compliance with contracts.
• Prepares correspondence.
• Reviews and proposes changes to policies and procedures.
• Assists department director with internal (employee) focus groups to acquire feedback from frontline employees and supervisors.
• Provides project management and oversight on departmental technology initiatives.
• Establishes and maintains various databases, as necessary
• Ability to establish and maintain effective working relationships with elected officials, coworkers, the press the general public, and members of diverse cultural and linguistic backgrounds regardless of race, religion, age, sex, disability, political affiliation, gender identity, or sexual orientation. 
• Ability to serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of all City ethics and conflicts of interest policies. Strong understanding of ethical behavior is required. 
• Ability to maintain regular and punctual attendance. 
• Ability to report to work as directed during an emergency as an essential employee of the City of Miami Beach
• Performs related work as required. 

• Graduation from an accredited college or university with a Bachelor’s Degree in Economics, Finance, Public or Business Administration, or closely related field.
• Three (3) years of progressively responsible full-time experience in budget and financial planning and capital program administration Valid Florida Drivers License with an acceptable driving record 

Preferred:

• Master’s Degree in Economics, Finance, Public or Business Administration, or a closely related field.  
• 5 years experience in finance/budget planning and administration at least 3 of which are in a supervisory capacity.
• 5 years experience in capital program administration, preparing and monitoring capital and operating budgets, and grants administration.
• Municipal experience is preferred.

• Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through personal contact, telephone, email, or fax. 
• Physical capability to effectively use and operate various items of office-related equipment such as, but not limited to computers, computer software, calculator, copiers, and fax machine.