What are the responsibilities and job description for the Administrative Officer position at City of Miami Beach?
The incumbent in this classification is responsible for performing administrative duties that may include, but not be limited to, cost analysis and control, budget preparation and expenditure control and reconciliation, purchasing and inventory work. The incumbent provides direct administrative support and exercises some independent judgment in interpreting rules, regulations and procedures and in making recommendations to superiors. Supervision is received from an administrative superior who reviews work for attainment of desired management objectives and conformity with established administrative policies and procedures through conferences, personal inspections, and review of final work products.
- Plans, organizes and coordinates various projects, programs, and services involving diverse administrative operations within the department
- Provides staff support to standing committees or other departments, as assigned
- Prepares annual budget for the department
- Monitors operating expenditures to ensure they fall within the approved allocations
- Orders and maintains appropriate supplies for the office
- Orients new hires to the City's policies and procedures and ensures the smooth assimilation of new staff to department's work environment
- Processes invoices and verifies receipt of all goods/services
- Composes memoranda, reports and other documents, as needed
- Performs other duties as assigned
- Bachelor's degree in Public or Business Administration or related field
- Considerable administrative experience preferably in a public sector administrative office, including budget preparation and monitoring
- Experience can substitute for education on a year-per-year basis.
- Physical Requirements
The work is typically performed while sitting at a desk or table or while standing or walking.