What are the responsibilities and job description for the ADMINISTRATIVE AIDE I position at City of Miami?
THIS RECRUITMENT IS A SUPPLEMENTAL POSTING TO THE ORIGINAL RECRUITMENT.
APPLICANTS WHO APPLIED AND WERE DEEMED INELIGIBLE, BUT NOW MEET THE MINIMUM REQUIREMENTS LISTED BELOW AND WISH TO BE CONSIDERED FOR THIS POSITION MUST RE-APPLY. APPLICANTS WHO RECENTLY APPLIED AND ARE ELIGIBLE DO NOT NEED TO RE-APPLY.
Limited administrative work, relieving a management official of various administrative details which may include, but is not limited to: fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts and other management areas.
Work involves the studying of routine administrative problems and development of procedures designed to improve efficiency. Employee may serve as a supervisor, staff assistant and/or public contact employee or perform a combination of these activities in accordance with set policies and guidelines. Supervisory responsibilities may include overseeing the activities of a small group of subordinate employees engaged in a variety of support or operational activities. Supervision is received through general and specific work assignments; employee is allowed latitude for independent judgment, usually following established methods and procedures.
Work involves the studying of routine administrative problems and development of procedures designed to improve efficiency. Employee may serve as a supervisor, staff assistant and/or public contact employee or perform a combination of these activities in accordance with set policies and guidelines. Supervisory responsibilities may include overseeing the activities of a small group of subordinate employees engaged in a variety of support or operational activities. Supervision is received through general and specific work assignments; employee is allowed latitude for independent judgment, usually following established methods and procedures.
May supervise others engaged in performing fiscal, personnel, legislation, accounting, record keeping, special projects, grants, contracts or related support or operational type duties.
Within guidelines set by supervisor, establishes procedures in handling administrative details.
Administers an operational program within the guidelines set by ordinance or other legislative actions.
In accordance with detailed instructions, may serve as supervisor's representative at meetings and on committees.
May serve as liaison between supervisor and other departments or division's; supervises and assists subordinates in routine public contract work.
Assists with the preparation and administration of the annual budget for a department.
Compiles data for and prepares monthly, annual and special reports.
Performs related research work and participates in specialized projects.
Performs other related work as required.
Within guidelines set by supervisor, establishes procedures in handling administrative details.
Administers an operational program within the guidelines set by ordinance or other legislative actions.
In accordance with detailed instructions, may serve as supervisor's representative at meetings and on committees.
May serve as liaison between supervisor and other departments or division's; supervises and assists subordinates in routine public contract work.
Assists with the preparation and administration of the annual budget for a department.
Compiles data for and prepares monthly, annual and special reports.
Performs related research work and participates in specialized projects.
Performs other related work as required.
A minimum of 60 college credits and two (2) years experience in a variety of responsible, administrative assignments, preferably in the public sector.
OR
Equivalent combination of education and experience beyond a high school diploma or its equivalent and two (2) years of the required experience.
Special Note:
Depending on the hiring department and area of assignment, payroll experience is preferred.
PLEASE READ CAREFULLY.
Applicants, including City of Miami employees, must upload and submit attached copies of the following documents with the employment application. Please be sure to attach all required documents to your employment application each time you apply. Uploaded documents remain in your online profile but they will not attach automatically and you will be deemed ineligible without the proper documentation.
ALL DOCUMENTS SUBMITTED MUST BE CLEAR, LEGIBLE, AND IN PROPER FORMAT.
THE FOLLOWING DOCUMENTS ARE REQUIRED AT TIME OF APPLICATION AND ARE ACCEPTABLE FORMS OF PROOF:
Proof of education in the form of 60 college credits.
Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts must be submitted. Submitted transcripts must include the following: student's name, school name, number of credits, degree completion, and major. Audit/Academic reports are not accepted as substitutions for college transcripts.
Foreign diplomas/degrees must be submitted with a credential evaluation report from an approved credential evaluation agency*. Translations of diploma/degrees are not accepted. If degree/diploma does not reflect the academic major on its face, transcripts must be submitted. Submitted transcripts must include the following: student's name, school name, number of credits, degree completion, and major. Audit/Academic reports are not accepted as substitutions for college transcripts.
To qualify under the equivalency clause, applicant must provide proof of education in one or more of the following applicable forms: copy of high school diploma or its equivalent, transcript showing at least 60 college credits, Associate's degree, or Bachelor's degree or higher.
Credential evaluation reports showing the United States equivalency for academic credentials earned in other countries may be provided by:
- An accredited four-year college or university in the United States, OR
- A current member of the National Association of Credential Evaluation Services (NACES), OR
- A current member of the Association of International Credential Evaluators (AICE), OR
- A recognized Professional Organization
It is the applicant's responsibility to ensure that all required documents submitted with the employment application are in a format that is acceptable, clear and legible for eligibility determination or risk being disqualified.
Applicants, including City of Miami employees, must completely detail their work experience on the employment application or risk being disqualified. Resumes are not required and will not be reviewed in place of the employment application.
It is the applicant's responsibility to update their online profile with personal data, work experience, education, and certifications, when submitting application(s), failure to do so may result in disqualification.
Applicants must provide a valid email address in order to receive notification of eligibility.
Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran's preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 (Member 4) and the applicable FDVA- Veteran's Preference Certification Form(s) in accordance with rule 55A-7.013 - Documentation of Preference Claim, must be submitted with the employment application.
FDVA Certification Forms: Please complete the applicable Veterans' Preference Certification Form(s). Form(s) must be uploaded with your employment application along with acceptable proof of veterans' preference.
Form VP1: VETERANS' PREFERENCE CERTIFICATE Form VP2: CURRENT MEMBER OF THE RESERVE CERTIFICATION
Form VP3: UNREMARRIED WIDOW or WIDOWER CERTIFICATE
Selection Preference for City Residents: In accordance with APM 2-02, applicants for classified positions who are City of Miami residents and new hires will receive preference in selection from interview ranking bands provided that any two (2) of the following documents are submitted with the employment application and again at time of interview:
A. Utility bill dated within 60 days of the date of submissionB. Valid Florida Driver License or State-issued I.D.
C. Property Tax Statement dated within 1 year of the date of submission
D. Properly executed valid lease agreement
E. Homestead Exemption dated within 1 year of the date of submission
F. Motor Vehicle Registration dated within 90 days of the date of submission
G. Official school records or transcripts, dated within 90 days of the date of submission
H. W-2 (or 1099) Tax Form dated within 1 year of the date of submission
City of Miami residents are granted selection preference over non-City of Miami residents within the same ranking band resulting from an interview process.
Selection Preference: Selection preference within the same ranking band resulting from an interview process will be granted in the following order: 1) preference eligible veterans, 2) active City of Miami employees, 3) City of Miami residents, 4) all others.
OPEN/NON-COMPETITIVE
Salary : $46,918