Administrative Assistant to the Director

As the largest and most vibrant city in the state, Minneapolis depends on purposeful, dedicated and innovative employees. Minneapolis has a large variety of careers for people of all experiences and backgrounds who come together for a singular purpose—serving the residents, businesses and visitors of Minneapolis. 

The Administrative Assistant will assist the Intergovernmental Relations Director by handling non-emergency issues and problems in the administrative area that do not require the executive's involvement.

Work Location –This position may be eligible for flexible work arrangements, including hybrid work with some days working remotely and some days working in the office. 

• Respond to and resolve administrative tasks and projects for the Intergovernmental Relations Department and Director.
• Assist in responding to emails, phone calls and other correspondence, including drafting responses.
• Manage the Director's schedule; including arranging meetings, assisting in prioritizing demands on the Director's time and responding to requests for meetings.
• Assist with the preparation of presentations.
• Edit written communications sent from the Director's office, making recommendations on content as needed.
• Perform research projects as assigned.
• Function as a liaison between the Director's office, the Mayor's office, City Council, City departments, stakeholders and the general public as requested. 
• Serve as HR, IT and Budget liaison for the Department.
• Attend meetings and draft minutes for sensitive/complex issues as requested.

Education:  Associate's Degree in Business or Public Administration, or equivalent.

Experience:  Five years of related experience, including project management experience.

Equivalency:  An equivalent combination of education and experience closely related to the duties of the position may be considered.

Selection Process:  The selection process may consist of one or more of the following steps: a rating of relevant education and experience and/or an oral examination (100%). It is important that your application show all the relevant education and experience you possess. This information will be used to determine which candidates will proceed in the selection process. A submitted application is also used to verify the answers to any supplemental questions.  Only those candidates who attain a passing score (70%) on each step in the selection process will be placed on the eligible list. The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.

Interview Selection: The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list.  If the hiring authority decides to interview other than by exam score order, they may select additional people to interview based on a candidate's education or experience related to the field, work history, or skills uniquely related to the operational needs of the position.  

Background Check:  The City has determined that a criminal background check and/or qualifications check may be necessary for certain positions with this job title. Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought. Applicants who do not sign the informed consent form will not be further considered for the position.

Union Representation
This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association (CPE).  For more information on the terms and conditions of this agreement please visit: http://www.minneapolismn.gov/hr/laboragreements/labor-agreements_professional-employees_index 
 

Eligible List: The names of applicants who meet minimum qualification and who pass the screening   process shall be placed on the eligible list for employment consideration.  This list will be   certified to the hiring manager who may use the list to fill a vacancy of the same job title. This eligible list will expire three months after it has been established  

• Considerable knowledge of office practices, administrative procedures and equipment.
• Considerable knowledge of computer operations, programming and data processing systems.
• Considerable knowledge of the techniques of gathering, compiling and analyzing data.
• Knowledge of contract and report preparation. 
• Good knowledge of public administration.
• Excellent oral and written communication skills.
• Ability to read and interpret official specifications, regulations, ordinances, etc.
• Ability to work independently in a team environment.
• Ability to identify problems, review information and develop and apply solutions.
• Ability to manage time and prioritize work.

Salary : $28 - $39