Administrative Specialist

City of Newnan Public Works Administrative Specialist

Come join our team! This is an opportunity to contribute to a great team which helps keep this City vital, safe, and functioning well. The City of Newnan offers a work environment within an established and growing community that will provide professional development and the opportunity to make a difference.

Summary:

Under the moderate supervision of the Public Works Director, performs intermediate skilled administrative support work providing administrative support to department staff, receiving and processing incoming calls and visitors, preparing and maintaining records and files, typing a variety of documents, preparing reports, and related work as apparent or assigned.

Essential Duties and Responsibilities:

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Provides high-level administrative support and assistance to the Director and/or other assigned leadership staff.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other

  documents for senior staff.

• Arranges travel and accommodations for all Public Works team.

• Answers phone inquiries from citizens and city departments.

• Processes bi-weekly payroll for six departments.

• Manages City Asset list and communicates with department personnel on the status of their vehicles.

• Back up for record work orders for street and sanitation department.

• Manages all Public Works staffing needs, including temporary staff and community service.

• Manages all six budgets for Public Works on a weekly to monthly basis to ensure compliance.

• Back up for inputting vehicle maintenance work orders for garage.

• Process purchase orders.

• Types a variety of documents including correspondence, forms, reports, purchase orders, requisitions, etc. where a knowledge of format and presentation is necessary, answers routine correspondence independently.

• Assists in the coordination and preparation of periodic, special, and other reports; collects information from a

  variety of sources and compiles data.

• Sorts, indexes, and maintains various files and records.

• Makes and maintains schedules; maintains calendars; schedules facility use; handles conference and event

  registrations, reservations and travel arrangements.

• Operates a variety of standard office equipment; performs minor and preventive maintenance on equipment and requests service when equipment is malfunctioning.

• Performs specialized departmental tasks and duties as assigned.

• Requires 24 hour on-call status.

Position is Full-time, non-exempt and eligible for our excellent benefit options:

• Health, Dental, Vision for employee and family at remarkably affordable pricing, some at no cost to employee

• Basic Life Insurance for employee and family at no cost to employee, additional Voluntary Life options for employee and family

• Healthcare Flexible Spending Account linked to provider for ease of use

• Short-term and Long-Term Disability, Accident Insurance, Critical Illness Insurance and Hospital Indemnity Insurance options available

• Retirement Benefit - 10% City Contribution into a 401a account
• 457 Deferred Compensation Retirement Plan options

• Tuition Reimbursement Program for continued education

• Employee Assistance Program

• Vacation - Holiday - Sick - Comp paid time accruals

Requires successful completion of criminal background check, motor vehicle history, physical and drug screen.

Starting rate of pay is based on experience.

Applications will be accepted on a continuous basis until the number of qualified applicants has been received or until the position is filled. This posting may close at any time without notice.

The City of Newnan's goal is to hire and provide a highly qualified workforce, to employ, train and maintain a quality workforce of highly effective and efficient individuals; to treat City staff with fairness, respect and dignity; to create and foster a healthy work environment promoting high morale, ethics and job satisfaction; to encourage employees to identify opportunities which will improve efficiency and effectiveness.

The City of Newnan is an equal employment opportunity employer committed to a diverse workforce. We value inclusion as we seek to recruit, develop and retain the most qualified people to serve the citizens of Newnan GA. The City of Newnan does not discriminate on the basis of race, color, religion, age, gender orientation, national origin, disability or any category protected by applicable federal or state law. All candidates are encouraged to apply.