Elections Specialist

Assists the City Clerk in the planning, administration, and execution of various duties in connection with the 2025 General Elections.

HOURS
Between the hours of 8:00 a.m. – 4:30 p.m.  Monday – Friday, with some possible evening/weekend work. 
Up to 19/HRs a week

ADDITIONAL INFORMATION:
This is a temporary and variable hour position which begins mid-September 2025, through mid-November 2025, with most hours scheduled between September 15 through November 14. The hours will fluctuate between 0 and 40 hours per week as needed between 8:00 a.m. – 5:00 p.m., Monday through Friday. This position may require evening work on each Election day and will require work on the Saturday before each election from 10:00 a.m. – 3:00 p.m.




ESSENTIAL DUTIES

1. Process absentee voting applications through the State Voter Registration System (SVRS).
2. Assist voters with in-person absentee voting and serve as a member of the Absentee Ballot Board.
3. Assist in facilitating absentee voting for health care facilities in the City.
4. Attend election training as required to help in the administration of election services for the City.
5. Answer general inquiries from the public about voting locations, voter registration, absentee voting, and information about elected officials and candidates.
6. Assist with election equipment testing to ensure accuracy of equipment.
7. Assist with preparation of election supplies.
8. Assist with election judge recruitment, assignments, and training.
9. Assist with retaining/storing current elections materials/Destruction of expired election materials.
10. Data entry, scanning, and copying as needed.
11. Performs other duties as may be assigned by the City.

 KNOWLEDGE/SKILLS/ABILITIES: Must be able to communicate effectively and tactfully in both written and oral form in responding to inquiries from City staff and the public.
 

• Demonstrates excellent organizational and problem solving skills. 
• Ability to do highly detailed and accurate work
• Knowledge of basic government and elections principles, practices, and terminology. 
• Strong ability to research, analyze, provide options, and resolve complicated problems. 
• Flexibility and ability to handle changing priorities 
• Ability to work under tight deadlines and in peak workloads. 
• Ability to work cooperatively and deal tactfully with all internal and external customers. 
• Ability to work and make decisions independently. 

REQUIRED QUALIFICATIONS:

• High school diploma or equivalent
• Valid Minnesota driver’s license
• One year experience performing office, secretarial, or clerical work.
• Two years’ experience working with Microsoft Office Suite in a Windows environment, including Outlook, Word, Excel, and Power Point.
• Two years’ experience in providing customer service or related position.

 
DESIRED QUALIFICATIONS:

• Experience with elections and the Statewide Voter Registration System (SVRS) absentee ballot module
• Strong proficiency with Adobe Acrobat Pro.
• Experience working in a local government office.

Salary : $25