Management Analyst, Associate - Payroll (TEMP)

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About

This is an EXCITING time to Join the City of Richmond! We are committed to nurturing talent, fostering growth opportunities, and building strong connections within our workforce. As we continue to make strides to becoming the employer of choice, we are thrilled about the below employee benefit enhancements:

• Virginia Retirement System (VRS)
• Language Incentive
• Referral Bonus
• T uition Assistance Program
  
  

Description

• THIS IS A TEMPORARY POSITION**
  
  

The City of Richmond, Department of Public Utilities, is seeking a qualified Management Analyst, Associate (Timekeeper). This position is responsible for the administrative tasks of the payroll function. The importance of this role is to ensure employees are compensated correctly, the organization is complying with regulations, and that confidential information is handled with care.

This is an essential position, which requires the selected candidate to report to work for an emergency due to inclement weather/natural disaster.

Duties include but are not limited to

• Ensure timely and accurate processing of employee pay to include on-call pay and shift differentials
• Maintain departmental timekeeper groups
• Establish direct contact with agency supervisors/managers responsible for approving time
• Gather time collection logs (TCL’s) from supervisors/managers to enter all applicable hours into the time entry screen
• Review and update timecards daily
• Research missing time and unapproved timecards for the pay period
• Perform data entry of exceptions for non-exempt TCP clock users
• Process PAF’s (Payroll Action Forms) to include shift differentials, vacation payouts, retro payments, and overpayments
• Validate to ensure payments are processed
• Ensure that payroll leave records are up to date, accurate, and compliant with City regulations.
• Prepare and submit various payroll and leave reports for management review.
• Resolve any discrepancies or issues with employee pay
  
  

Qualifications, Special Certifications And Licenses

MINIMUM TRAINING AND EXPERIENCE:

• Bachelor's degree in business/public administration or field related to assignment
• Two years of paraprofessional experience in area related to assignment, such as assisting with program or project administration and management analysis
• An equivalent combination of training and experience (as approved by the department) may be used to meet the minimum qualifications of the classification
  
  

LICENSING, CERTIFICATIONS, And OTHER SPECIAL REQUIREMENTS

• Some assignments may require a valid Driver's License with a satisfactory driving record, and a valid Commonwealth of Virginia Driver's License within 30 days of hire.
  
  

Knowledge, Skills, And Abilities

TYPICAL KNOWLEDGE, SKILLS, AND ABILITIES: These are a representative sample; position assignments may vary.

Knowledge (some Combination Of The Following)

• General and special funds
• Electronic databases and related software applications
• Governmental accounting concepts
• Intermediate to advanced level mathematics and statistics as applicable to appraisal measures and assessment ratio studies
• Thorough knowledge of computer programs such as Microsoft Office Suite and Adobe Acrobat
  
  

Skills (some Combination Of The Following)

• Analyzing and aggregating data
• Analyzing and interpreting manuals and operating procedures
• Assisting with special projects and programs
• Communicating with various internal and external departments effectively
• Communicating results of analyses and recommendations professionally and effectively with senior management and peers
• Conducting basic analyses
• Developing manuals and operating procedures as necessary
• Developing recommendations and reports
• Gathering and compiling data
• Maintaining records, data, and other information in department of focus
• Performing various administrative duties such as answering phones, ordering supplies, etc.
• Proofreading and editing
• Preparing and submitting documents related to focus area
• Working in a team environment
• Customer service
• Excellent oral and written communication
  
  

Abilities (some Combination Of The Following)

• Multi-task
• Organize
• Plan
• Prioritize
• Problem solve
• Manage time effectively
  
  

Equal Employment Opportunity Statement

The City of Richmond provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

The City of Richmond is committed to the full inclusion of all qualified individuals. As part of this commitment, the City of Richmond will ensure that persons with disabilities are provided with reasonable accommodations. If you require reasonable accommodations under the Americans with Disabilities Act (ADA) to participate in the job application and/or the interview process, please contact Jessica McKenzie, Human Resources Manager by email at Jessica.McKenzie@RVA.GOV .

This policy applies to all terms and conditions of employment, including recruitment, hiring, placement, promotion, termination, layoff, transfer, leaves of absence, compensation and training.

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